• Full Time
  • San Francisco
  • This position has been filled

Website The Bay School of San Francisco

JOB ANNOUNCEMENT: Student Activities Coordinator EMPLOYEE STATUS: 100% FTE, Non-Exempt, Full-Year REPORTS TO: Assistant Dean of Students

WORK SCHEDULE: Monday-Friday, 8:00 AM- 5:00 PM with the ability to work occasional extended weekday hours, some nights, and some weekends as dictated by the event schedule

START DATE: August 1, 2023

SALARY RANGE: $31.25- $36.05/hour

Located in the Presidio of San Francisco, The Bay School is an independent, college-preparatory high school committed to equity and belonging within Bay and beyond. The school seeks to provide its students with a challenging, innovative curriculum and a collaborative, supportive community. Our staff and faculty members (“staffulty”) foster and model curiosity, critical thinking, intentionality, open dialogue, and good humor. Bay students have been described as engaged and thoughtful self-advocates who value community and courage. Please visit our precepts and academics pages to learn more about our school.

The Bay School considers all qualified applicants for employment and does not discriminate on the basis of race, color, religion, identity, national origin, ancestry, age, sexual orientation, gender identity, and gender expression (SOGIE), ability or any other characteristic protected by law. We are committed to having a staffulty and student body that reflect the diversity of the Bay Area. We strongly encourage those with a demonstrated dedication to social justice, collaboration, innovation and student-centered education to apply. We encourage BIPOC candidates to apply.

The Bay School conducts school in-person. All Bay School employees must be fully vaccinated against COVID-19 with an approved vaccine prior to starting work unless exempted from an immunization in accordance with law, and provide documentation confirming such immunization and/or exemption.

We do not sponsor work visas.

Job Description

The Student Activities Coordinator works to support the Student Life program in the key areas of clubs, student events, and student leadership development. The Student Activities Coordinator seeks to build student engagement and foster community through various programs and events. The Student Activities Coordinator is also responsible for coordinating and facilitating the programs that develop student leadership skills school-wide but especially among designated student leaders, managing the selection process for student leadership groups, and overseeing student clubs.

Required Qualifications

EDUCATION: Bachelor’s degree or higher

EXPERIENCE: Previous experience working with high school students or youth programs preferred

COMPUTER SKILLS: Proficient in Google Suites

CERTIFICATES & LICENSES: Clear and valid California Driver’s License

OTHER REQUIREMENTS: Live Scan fingerprinting, TB risk assessment, first aid/CPR training, mandated reporter training, harassment training, COVID-19 vaccination including all relevant boosters, and the ability to work occasional extended weekday hours, some nights and some weekends as dictated by the event schedule.

Major Responsibilities

Student Life (70%)

·       Oversees the Social Events Club, attends all meetings and evening events:

·       Manages the logistics and planning of school-wide events such as dances, Olympic events, and spirit activities (i.e. Pumpkin carving, Thanksgiving lunch, Gingerbread House building, Waffle Day, Talent Show, etc.);

·       Plans and attends all school dances as the primary contact and collaborates closely with the Dean of Students and Class Deans at off-site Student Life events;

·       Supports the facilitation of Fall Field Day and Spring Bay Day.

·       Serves as a clubs coordinator working to ensure that each club has a sponsor and meeting space, helping students to develop clubs, meeting with club leaders on a regular basis:

·       Collects qualitative and quantitative data on the effectiveness of the clubs program;

·       Holds midyear check-ins with club leaders to assess progress and needs for support.

·       Works with the Student Life office to develop programming to enhance leadership skills among student club leaders through monthly leadership seminars/check-ins:

·       Designs and leads fall and winter leadership retreats for student leaders and their staffulty sponsors;

·       Develops ways to promote and teach skills of leadership within the student body at large and within the student leadership groups;

·       Develops and facilitates monthly Leadership Labs;

·       Manages the timing and oversees selection processes for all student leadership groups, considering the individual needs of the groups (9th-grade SLC in the fall, all student leadership groups in the spring).

·       Serves as a grade-level advisor;

·       Maintains general student life records such as advisory rosters, Olympic teams, club homepages, club and affinity group website;

·       Maintains and distributes the Announcements Digest and disseminates timely school events in a streamlined manner;

·       Works collaboratively with the Student Life and Academic Offices to manage the Enrichment, Summer, Internship database:

·       Vet programs and community engagement opportunities.

·       Attends and supports grade-level orientations, retreats, and Student Life events as needed;

·       Other duties as assigned.

Teaching (10%)

·       Teaches 2 sections of 9th-Grade Seminar each semester (total 4 sections per year);

·       Meets weekly as a course discipline team to review and debrief the curriculum.

Bay Community (20%)

·       Flex monitor duties as assigned and on-call substitute coverage for faculty;

·       Provides as-needed assistance with Immersive program (receives an additional stipend for overnight coverage);

·       Supports with Morning Meeting management and lunch supervision;

·       Serves on the campus beautification committee by maintaining a log of school bulletin boards and display areas, watering plants, and ordering supplies;

·       Attends staffulty meetings (August institute, June meetings, once a month all-staffulty meetings);

·       Serves as a Student Life liaison and supports the efforts of the advancement office for select 20th Anniversary “Grounded and Growing” events (SY ‘23-’24);

·       Supports Athletic office:

·       Consults with the Athletics Directors on the facilitation of Captains’ Council.

·       Assists with Admissions events:

·       Choice of attending Open Houses, parent/guardian evening receptions, or interviewing prospective students (9 hours total);

·       Attends admitted Students Welcome Day in the spring.

·       Provides front desk coverage on occasion;

·       Other support duties as assigned.

Required Professional Qualities/Abilities

·       Has worked with high school students in some capacity (e.g as teacher, tutor, coach, or camp counselor);

·       Enjoys the energy and pace of a high school community;

·       Passionate about developing student leadership skills;

·       Able to understand cultural norms and take appropriate initiative;

·       Has demonstrated experience in working collaboratively and sees collaboration as a means to improvement and growth;

·       Able to plan for and do both short- and long-term projects simultaneously;

·       Highly detail-oriented with strong organizational skills and communication, both written and oral;

·       Enjoys event planning and keeping track of logistics;

·       Has appropriate boundaries;

·       Knows how to take initiative, be responsive, and ask for help;

·       Is innovative and creative in thinking about streamlining processes and considers effective ways of reaching high school students;

·       Eagerness, optimism, flexibility, and ability to stay focused in a busy work environment;

·       Able to receive and incorporate feedback;

·       Ability to work effectively with several constituencies (employees, colleagues, students, parents, and community at large) of diverse identities and backgrounds;

·       Ability to receive and incorporate feedback.

Physical Requirements

·       Ability to lift and carry 20 pounds;

·       Ability to sit/stand for long periods of time;

·       High frequency of viewing a computer monitor.

The Ideal Candidate

·       Finds resonance with The Bay School mission, philosophy, and precepts;

·       Dedicates themselves to anti-bias and equity work and understands the social justice dimensions of education;

·       Appreciates good humor and being a part of a team;

·       Commits to ongoing professional growth;

·       Welcomes and learns from feedback;

·       Enjoys being in a high school community;

·       Values mindfulness as a practice.

Work Environment

·       Work is performed primarily in a shared office setting.

·       The Bay School campus has three separate buildings that are across the street from each other. Classrooms and offices are spread throughout all three buildings and the work of this department requires frequent movement around campus.

·       The noise level in the work environment is moderate to loud during school hours and usually quiet outside of school hours.

·       The Bay School lunch service is provided by Acre Gourmet and is available to all employees and subsidized by the school. Staffulty eat lunch in shared dining room spaces with students, in their offices or in the Staffulty lounge on the fourth floor.


If interested in the position, please review our website, then email all of the items below to: jobs@bayschoolsf.org, subject line: Student Activities Coordinator

Incomplete applications will not be considered.

·       Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School;

·       Resume/C.V.;

·       Contact list of 3 references, at least one of whom must be a recent supervisor.