• Full Time
  • Anywhere
  • May 31, 2024

Website Santa Catalina School

School Description

Santa Catalina School is a vibrant, independent, Catholic school offering student-centered co-education to PreK through grade 8 and an all-girls boarding and day college preparatory upper school serving grades 9 through 12. Santa Catalina exists to develop in each student a striving for excellence, a maturing awareness of moral and spiritual values, a sense of responsible purpose, and a determination to serve the world with courage, grace, and compassion. With the cornerstones of excellence, spirituality, service, and responsibility, the school is committed to providing a supportive learning community for each student to grow in their intellectual, personal, and spiritual life, making Santa Catalina a transformational educational experience for its students.


Position Summary

Santa Catalina School, a nationally recognized PreK-12 independent Catholic school in Monterey, California, is currently seeking a full-time creative, energetic, dedicated, and results-oriented Development Assistant. Under the supervision of the Director of Development, the Assistant is responsible for office management and works closely with all development team members to ensure the effective execution of projects, that donations are acknowledged and recognized appropriately, and that day-to-day tasks for all team members are supported. The Development Assistant provides support for all fundraising activities.


Santa Catalina School believes that each employee contributes significantly to its success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope but not limit the incumbent nor the organization to just the work identified. We expect that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.


Essential Responsibilities

·         Execute all gift processing, pledge reminders, addressing errors, recurring gift handling, and acknowledgment letters for all donations received

·         Manage correspondence for the development team

·         Collaborate to maintain the integrity of the donor database with accurate and updated information and assist with database maintenance efforts

·         Acquire ongoing training on Raiser’s Edge good practices as needed to ensure the database is managed as effectively as possible

·         Assist the development team in planning and executing development activities and events, including but not limited to preparing guest lists, working with vendors, and campus facilities personnel, taking RSVPs, creating name tags, staffing events, and facilitating event follow-up

·         Help ensure a positive experience for event attendees

·         Assist in the organization and mailing of annual stewardship reports for major donors

·         Maintain a three-year calendar for institutional development planning

·         Maintain the vendor and subscription list

·         Track foundation proposal deadlines

·         Oversee day-to-day development office needs, including, but not limited to, inventory control, constituent record updates, and deposit and filing/scanning processes


Other Responsibilities

Other duties as assigned



·         A bachelor’s degree in a related field (e.g., nonprofit management) is preferred

·         At least two years of experience in an administrative assistant role, preferably in a nonprofit or fundraising setting

·         Experience working with a database; Raiser’s Edge experience a plus

·         Expertise in Microsoft Office Suite and Google Drive

·         Ability to maintain complete confidentiality in working with donor information

·         A commitment to the mission and identity of Santa Catalina School

·         A desire to participate fully in the Santa Catalina community

·         Successful completion of a LiveScan criminal background check as required by law



·         Demonstrated ability to work well under pressure and meet deadlines

·         Exceptional communication, organizational, and writing skills

·         Approachable and welcoming demeanor

·         Cultural competence and enthusiasm for working with a diverse and dynamic community

·         Strong interpersonal skills, including good listening, humor, tact, intuition, and confidentiality

·         Strong record-keeping skills and digital literacy

·         Commitment to professional growth and education

·         Efficient, reliable team player with a positive outlook

·         Ability to interface professionally with donors and volunteers

·         Strong attention to detail

·         Strong analytical skills


Working Conditions and Compensation

·         Work at a desk and computer screen for extended periods each day

·         Ability to work in various positions, including, but not limited to, standing, bending over, crouching, sitting, reaching, driving (a cart) for extended periods, and needing to lift up to 50 lbs.

·         Work in a school environment with a wide variety of challenges, deadlines, and people

·         Santa Catalina School offers competitive insurance and retirement benefits

·         Salary Range: $23-27 an hour depending on experience


Equal Employment Opportunity

Santa Catalina School is an equal-opportunity employer. Employment at Santa Catalina School is based solely on qualifications and competence for a particular position, without regard to race, color, national origin, citizenship, age, religion, sex, sexual orientation, gender identity or expression, veteran status, disability, marital status, or any other category protected by the law.


To Apply

Interested candidates should visit our website to complete and submit an application, resume, and cover letter:




Electronic submission of candidate papers in .pdf format is preferred.


Santa Catalina provides reasonable accommodations to employees and applicants with disabilities. Applicants who need accommodations to participate in the application process should contact employment@santacatalina.org.

Tagged as: K-12

To apply for this job email your details to maria.chavez@santacatalina.org

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.