Website San Francisco Day School
k-8 independent school
Reports to: Director of Advancement
Position Status: Full-Time Exempt
Start Date: December 1, 2022 or as soon after as possible
The Director of Events is responsible for the planning and managing of all-school events at San Francisco Day School and partners with internal departments, the board of trustees, and the administration to execute smaller strategic events. The Director of Events reports directly to the Director of Advancement and is an integral member of the six-person Advancement Team.
Plan, execute, and manage all school-wide events on and off-campus. This includes ordering/arranging for food & beverage, coordinating with the facilities department to manage and execute event set-up and break-down, coordinating parent volunteers, designing and following appropriate event budgets, developing run of show, event production timelines, vendor selection and management, invitation and RSVP management, event layouts, etc. Events include, but are not limited to:
Admissions: twice annual open houses, and annual Diversity, Equity & Inclusion special event.
Advancement: fall leadership reception, annual spring auction, Grandparents and Special Friends Day, annual Board dinner, Founder’s luncheon, and other donor stewardship events as needed. Annual alumni/ae/x reunion and other events in collaboration with Director of Annual Giving and Alumni/ae/x Relations.
Faculty, staff, and administration: Celebrations to open and close the school year including welcome reception, farewells and tenures celebration, annual holiday party (in coordination with Parents/Guardians Association), and retirement celebrations.
Parents/Guardians Association: Annual welcome coffee, monthly Room Parent/Guardian meetings, fall book fair, family photo night, and other events as needed.
Students & Families: Partner with the administration to plan and execute graduation, state of the school, and special all-school events as needed.
Partner with Director of Advancement to ensure revenue goals are met for fundraising events including book fair, family photo night, and annual auction.
In partnership with Parents & Guardians Association President, recruit, coach, and manage parent volunteer teams to support events; advise and support Room Parents as needed.
Partner with communications team to create content to support events including short videos and slideshows to publicize and build excitement for events.
Participate in the weekly duty system (morning carpool greeting, recess monitoring, etc.) alongside the teaching faculty.
Qualifications and Experience
Experience in fundraising, marketing, or events required, preferably 2+ years in event planning for a non-profit institution. Experience within the San Francisco philanthropic community preferred. Bachelor’s degree preferred.
Required technology skills: Fluency in Google Suite (Docs, Sheets, Slides). Experience with auction software (Greater Giving and Bidding for Good) and Blackbaud Raiser’s Edge desired. Experience with event management software and graphic design tools a plus.
Expert attention to detail, strong writing and editorial skills, and ability to maintain confidentiality.
Ability to interact effectively with lead donors, senior administration, trustees, parent/guardian volunteers, alumni/ae/x, and school faculty/staff.
Flexibility in meeting shifting demands and priorities, problem-solver, and ability to handle last-minute event changes with grace.
Positive, team player with a willingness and ability to work varied hours, including some nights and weekends.
About San Francisco Day School
At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection: in their academic and creative pursuits, in their relationships, and in all that they experience here. Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.
SF Day Fast Facts
● Independent, co-educational school
● Founded in 1981
● Serving 420 students
● Located in the heart of SF
Ready to Join SF Day?
SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply. SF Day offers excellent benefits and a competitive salary.
Please apply by sending resume and cover letter to:
No phone calls please.
San Francisco Day School
350 Masonic Avenue
San Francisco, CA 94118