Presentation High School
Job Classification: Staff
Position Title: Community Engagement Manager
Reports to: Chief Advancement Officer
Pay Rate: $82,000 – $86,000
Supervises: Parent Volunteers and limited supervisory responsibilities over Alumnae Relations Liaison
About Presentation High School:
Presentation High School is an independent Catholic college preparatory school for young women. We offer a competitive salary, comprehensive benefits, and a close-knit professional community. We seek talented and innovative professionals who have a commitment to excellence and passion for our mission.
The Community Engagement Manager reports to the Chief Advancement Officer (CAO) and collaborates with members of the Advancement team including Development & Engagement, Admissions and Marketing, as well as, school Program Directors. They assume the leadership role in Lane 1 (as defined by Responsive Fundraising theory) and possess a strong understanding of fundraising principles and can “think strategically” to design fundraising and community building initiatives and campaigns. The Community Engagement Manager also takes the lead in the design and implementation of donor acquisition and stewardship plans, in addition to leading and managing activities to recruit, develop and mobilize volunteers. Lastly, they will have limited responsibilities to assist the CAO to supervise the Alumnae Relations Liaison.
Duties and Specific Responsibilities
Community/Volunteer Engagement and Management
● Develop and lead a comprehensive parent engagement program that encourages a welcoming atmosphere to foster broad parental involvement that is representative of our diverse community through events, volunteer programs, and initiatives.
● Develop and lead a strategic vision and plan for meaningful community engagement in support of the school mission in collaboration with the CAO and other stakeholders within the Advancement team)
● Work with school leadership to provide insight into new programs that will benefit the school’s long-term plans.
● Manage the Presentation Parent Association and parent volunteer program(s)
● Collaborate with the Marketing team on communications for engagement, stewardship, events, and volunteer opportunities.
● Recruit, train, and manage parent volunteers.
● Coordinate with program directors (Athletics Dir., Performing Arts Dir.) and various volunteer/ affinity groups and create an integrated process to organize volunteers and opportunities.
● Assist in efforts to identify first time donors (Lane 1) to be elevated to the next level of donor giving (Lane 2 and Lane 3)
● Identify, evaluate, implement and manage volunteer management software and other subscription services (e.g. iVolunteer).
● Manages the volunteer clearance process.
Campaign Strategy, Event Design & Implementation for Fundraising
● Plan and manage a portfolio of events including alumnae experiences that are executed in collaboration with the Alumnae Relations Liaison for reunions, lunches, etc.
● Create, execute and manage print, digital or phone call bank fundraising campaigns.
● Identify, recruit, train and manage event steering committees and volunteers.
● Closely manage all expenses, event budgets, and maximize event revenues in coordination with the Development Services Manager to track and record all by using various software services (e.g. Raiser’s Edge, Diamond Mind, Greater Giving, etc.).
● Coordinate special events logistics including invitations, ticketing/fulfillment, vendors, marketing/PR and event design to support fundraising initiatives.
● Identify event sponsorship opportunities in coordination with Advancement team members and school leadership.
● Recommend event portfolio changes (new events, reimagined events, sunset events) to maximize the efficiency and effectiveness of fundraising efforts.
● Plan and execute additional events and hospitality as assigned by the CAO.
● Draft and present post-event summary and wrap-up report to CAO and other stakeholders.
In partnership with the CAO and other stakeholders within the Advancement team including Philanthropy Officers, Development Services Manager and Marketing team, the Community Engagement Manager will:
● Assist with the design, implementation and coordination of a stewardship program and process that appropriately and consistently promotes interaction with and recognition of donors (donor stewardship)
● Establish and manage processes to acknowledge and track current donors; Cultivation of past and current donors through ongoing communications to enhance their relationship with the school and increase the likelihood of continued contributions.
Education & Experience
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below represent the knowledge, skills, abilities, education, and experience required or preferred.
● Bachelor’s degree and a minimum of five year’s relevant experience within a school or non-profit organization and/or training or equivalent combinations of education and experience in community relations, fundraising/non-profit organization, or event management.
● Demonstrated event planning/management, and/or volunteer management experience with a history of success preferred.
● Knowledge of fundraising principles and practices preferred.
● Support and understand the development process: identification, qualification, cultivation, solicitation, and stewardship preferred.
● Understanding of Raiser’s Edge database, Diamond Mind, Greater Giving, Google Apps preferred.
Knowledge, Skills, and Abilities
● Total resonance with the mission, vision, and values of Presentation High School and the Catholic education tradition including a demonstrated commitment to diversity, equity, and belonging.
● Commitment to advancing the current strategic plan, including operations, programs and budget as part of the Advancement team.
● Strong written, verbal and interpersonal skills to communicate effectively with a wide-ranging audience, including leadership, faculty/staff, alumnae, parents, volunteers, media, and external stakeholders.
○ Good communications writing skills (e.g ability to write or edit fundraising communications)
○ Comfortable and confident in public speaking (e.g. addressing parents or volunteers at small or large gatherings)
● Ability to manage multiple complex tasks and/or projects simultaneously while exercising good judgment in prioritizing.
○ Excellent attention to detail, record keeping, and ability to meet deadlines
● A self-starter and team player with a sense of urgency who is driven to learn and continually identify and seek opportunities for improvement.
○ Processes, best practices, tools
○ Professional development
● Ability to train, inspire, and motivate others.
● Ability to maintain a high level of professionalism and integrity.
○ Good judgment in dealing with confidential information
○ Composure under pressure
○ Represents Presentation to the community with pride and a positive attitude.
● Ability to attend/support events on some evenings, weekends, and/or after hours
● Evening and weekend work will be required.
● The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, Presentation High School provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets the skill, experience, education, or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation.
● Considerable time spent at a desk using a computer terminal.
● Travel to other buildings on campus or around the Bay Area.
● May be required to lift and/or carry up to 30 lbs.
The work environment conditions described below represent those an employee will likely encounter while performing the essential functions of this position.
● Indoor office environment..
● Some time spent outdoors on campus or off-site in event preparation.
Presentation High School is an Equal Opportunity employer committed to excellence through diversity and inclusion and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, status as a qualified individual with a disability, or other protected category in accordance with applicable law. The school will provide reasonable accommodations to individuals with a disability.
Interested applicants are asked to download the appropriate application at Presentation Employment Opportunities. Complete the application and email your application, a letter of interest/cover letter, resume, and contact list of three professional references to email@example.com. Qualified applicants will be contacted regarding the next steps