Website The Hamlin School

Reports to:  Executive Director of Institutional Advancement

Primary Responsibilities:

Deepen Hamlin’s relationship with alumni by initiating purposeful communication, encouraging enduring relationships, facilitating leadership opportunities, and focusing on increased connection to Hamlin and financial support.

Hours/Classification:  12-Months Full-Time; Exempt

Position Start Date:   April 2024 (flexible)

Salary and Title:  Commensurate with experience $95,000 – $125,000  __________________________________________________________________

The individual responsible for the Alumni Engagement and Philanthropy Program must be a hyper-executor with exceptional project management skills to manage and grow the program in alignment with the 2022 Strategic Plan.

Incumbent must excel in the following four core competencies:

Project Management

  • Independently manage projects from strategy to on-time completion; exercise independent judgment in the absence of the Executive Director of Institutional Advancement (EDIA); anticipate the needs of School leadership and volunteers as they relate to the work of Advancement
  • Craft communications for and execute on a strategy to achieve goals of the Alumni Engagement and Philanthropy program; research, write, and produce quarterly alumni e-newsletters; develop periodic social media strategies to support fundraising and alumni engagement
  • Plan and execute alumni events of all sizes from small gatherings off campus to large-scale events such as Alumni Reunion and Alumni Family Event

Relationship Building

  • Inspire community members with positive energy, meticulous record keeping, and clear and timely communication; solicit alumni and parents of alumni for Annual Fund and major gifts; provide all necessary resources for peer solicitations, track donor and prospect status, and communicate effectively with volunteers
  • Serve as a partner to the Alumni Board President, members, and Class Representatives (local and national); coordinate, attend, and take notes at meetings.
  • Uphold the values of Hamlin through relationship building; demonstrate cultural competency and a commitment to seeing through an anti-bias lens; seek professional development and learning opportunities in diversity, equity, and belonging

Systems Thinking and Data Management

  • Work closely with the Database and Stewardship Manager to ensure accurate alumni and PAL contact information and gift data in the Raiser’s Edge and other alumni databases; and manage the alumni gift acknowledgement process to ensure personal, timely, and appropriate recognition of support

Team Collaboration

  • The Hamlin Advancement team operates with a collaborative approach to community events, large projects, and creative problem-solving; a true love of teamwork is essential
  • Perform other duties consistent with the above responsibilities and in conjunction with the overall goals of the Advancement Office; no task is too big or too small.



  • 5+ years of experience in fast-paced, detail-oriented work environment with a track record of success; progressive experience in event planning and/or fundraising and knowledge of the major gifts cycle a plus
    Bachelor’s degree


  • Strong project management skills and the ability to execute independently on tasks are essential
  • Excellent verbal and written communication skills are essential, and experience conceptualizing, writing, and coordinating advancement materials is a plus
  • Strong analytical skills and propensity for mathematics
  • Superb organization and administrative skills, including working knowledge of Word, Excel, and PowerPoint
  • Strong ability to juggle long-range strategic planning while prioritizing and completing multiple tasks simultaneously
  • Knowledge of The Raiser’s Edge preferred; willingness to learn and grow is essential

Passions and Abilities

  • Deep appreciation for the mission of The Hamlin School and knowledge of independent schools
  • An outgoing personality and consistently positive attitude
  • Ability to work independently and within a team-oriented environment
  • Ability to work evening and weekend hours, as required

Expectation of Employee Civility and Commitment

The Hamlin School seeks employees who will support and implement the school’s mission and Creed

at all times. Hamlin employees are known for being caring, compassionate, collaborative, and

dedicated professionals who treat their colleagues and supervisors with respect and who take seriously

the daily care of Hamlin girls.


Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity

in the classroom; moreover, the school is convinced that ensuring the girls’ academic growth is only

one part of its work. Hamlin employees also pay close attention to the girls’ social-emotional

well-being, their physical and mental health, and their moral development.


Hamlin employees, its teachers and leaders in particular, are committed to their own professional

growth; as such, they pay close attention to the research and innovations that impact teaching and

learning. All employees are expected to be flexible thinkers and nimble actors in support of the

school’s overarching strategic goals and daily commitment to academic and ethical excellence.

At The Hamlin School, we are committed to a policy of equal employment for all applicants and employees. As part of our commitment to a diverse and inclusive workplace, we recruit and hire applicants with diverse backgrounds and professional experience who show their commitment to K-8 education and being a contributing member of a learning community.

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