Advancement & Admission Assistant & Database Coordinator

The Carey School is a Preschool to Grade 5 independent school in San Mateo, California, operating on two campuses. The Carey School is committed to being an inclusive environment that supports the social-emotional growth of all constituents and seeks candidates who value this endeavor. At Carey, we work to create classroom communities that support students in becoming joyful, engaged, thoughtful, metacognitive learners that can make their thinking visible.

The Advancement/Admission Assistant & Database Coordinator is responsible for a wide range of advancement and admission functions. Reporting to the Director of Development & Communications and the Director of Admission & Financial Aid, the Advancement/Admission Assistant will have the opportunity to be part of a highly effective and collaborative team. This is a 12-month position.

Responsibilities include but are not limited to:

Data Management: Responsible for data entry, report generation, and database maintenance for both Admission and Development departments
Database Coordination: Maintain the integrity, accuracy, and confidentiality of constituent data across multiple databases and software platforms
Website administration: Updates and maintains relevant sections of the school website
Event Support: Support Development and Admission departments in planning and hosting school events on our campuses and off. Includes the digital communications, registrations and marketing initiatives using all relevant technologies.
Family Engagement: Support prospective parents through the application process, including phone and email correspondence.
Front Office: Support our front office as needed
Other duties as assigned

Qualifications:

Bachelor’s degree from an accredited university is required
Office administration experience – database management is strongly preferred
Strong technology skills and experience learning new technology platforms
Maintain a professional image and provide excellent customer service
Well-developed collaborative work style and positive attitude
Professional and clear communication skills, written and oral, especially regarding communicating with parents, teachers, administrators, and students.
Excellent project management and organizational skills with an ability to meet deadlines
Discretion and confidentiality
Able to lift up to 30 pounds
Able to climb stairs
Able to work in a fast-paced environment, must be able to adapt to changing priorities, demands, and a variety of challenges, all the while having the ability to laugh and learn amidst it all
May work at a desk and computer for extended periods
Occasional evening and weekend work is required
High proficiency with Google Suite, Microsoft Office, and Apple products
High proficiency with social media platforms
Hours 8am – 4pm

The hourly salary range is $33.65 – $38.50 DOE. This is a 40-hour/week position.

Please submit your resume and cover letter to igruber@careyschool.org.