• Full Time
  • San Francisco
  • This position has been filled

Website The Bay School of San Francisco

JOB ANNOUNCEMENT: Associate Director of Advancement EMPLOYEE STATUS: 100% FTE, Exempt, Full-Year

REPORTS TO: Director of Advancement

WORK SCHEDULE: Monday-Friday, 8:00 AM- 5:00 PM with the ability to work occasional extended weekday hours, some nights, and some weekends as dictated by the event schedule

START DATE: August 1, 2023

SALARY RANGE: $105,000-$125,000

Located in the Presidio of San Francisco, The Bay School is an independent, college-preparatory high school committed to equity and belonging within Bay and beyond. The school seeks to provide its students with a challenging, innovative curriculum and a collaborative, supportive community. Our staff and faculty members (“staffulty”) foster and model curiosity, critical thinking, intentionality, open dialogue, and good humor. Bay students have been described as engaged and thoughtful self-advocates who value community and courage. Please visit our precepts and academics pages to learn more about our school.

The Bay School considers all qualified applicants for employment and does not discriminate on the basis of race, color, religion, identity, national origin, ancestry, age, sexual orientation, gender identity, and gender expression (SOGIE), ability or any other characteristic protected by law. We are committed to having a staffulty and student body that reflect the diversity of the Bay Area. We strongly encourage those with a demonstrated dedication to social justice, collaboration, innovation and student-centered education to apply. We encourage BIPOC candidates to apply.

The Bay School conducts school in-person. All Bay School employees must be fully vaccinated against COVID-19 with an approved vaccine prior to starting work unless exempted from an immunization in accordance with law, and provide documentation confirming such immunization and/or exemption.

We do not sponsor work visas.


Job Description 

The Associate Director of Advancement works in collaboration with the Director of Advancement to develop and implement strategies to advance all aspects of the school’s development efforts.

This position works closely with the Advancement team, the Bay Family Association Bay senior leaders including the Board of Trustees to create a vibrant culture of community engagement by managing a broad range of philanthropic efforts at the school. Together with the Director of Advancement, the Associate Director navigates the constantly changing landscape of philanthropy to ensure that Bay’s Fundraising practices are aligned with the mission and vision of the school.


Required Qualifications 

EDUCATION: Bachelor’s degree preferred.

EXPERIENCE: At least three years of Advancement experience and knowledge of annual giving practices. Experience in an independent school setting, a plus. COMPUTER SKILLS: Strong computer and technical skills required including Google Suite Products, Raiser’s Edge/NXT, GiveCampus, Greater Giving, Excel, PowerPoint, and design software as preferred.

CERTIFICATES & LICENSES: Clear and valid driver’s license preferred. OTHER REQUIREMENTS: Live Scan fingerprinting, TB risk assessment, first aid/CPR training, mandated reporter training, harassment training, COVID-19 vaccination including all relevant boosters, and the ability to work occasional extended weekday hours, some nights and some weekends as dictated by the event schedule.


Major Responsibilities 

Annual Fund

● In partnership with the Director of Advancement, collaborates with active and engaged volunteer co-chairs to drive all aspects of Bay’s Annual Giving program;

● Recruits, trains and manages a 30 person parent Annual Fund Volunteer Committee to meet fundraising and participation goals;

● Prepares all Annual Fund solicitation materials and leads all volunteer solicitor trainings;

● Creates yearly forecasting documents;

● Working closely with the Director of Advancement, outlines an effective strategy for segmented personal solicitations, maximizing philanthropic support to Bay across a variety of constituencies (Parents, Alumni, Alumni Parents, and Grandparents);

● Develops targeted campaigns, appeals and collateral to those constituencies within the framework of the annual Advancement plan;

● Creates and maintains reports on Annual Fund progress that reconciles with the department’s database as well as the school’s business office and allows volunteers and Bay team members to move ahead confidently with cultivation and solicitation of donor prospects;

● With the Director of Advancement, begins to lay the foundation for a successful Alumni Relations program- will work to develop more robust communications, solicitations, and Alumni involvement in the philanthropic life of the school;

● Monitors and reports program results and conducts ongoing analysis and evaluation of solicitation programs;

● Coordinates cultivation and stewardship plan for Annual Fund donors and volunteers;

● Promotes and maximizes corporate matching gifts among current and prospective donors.


Research and Analytics 

● Provides oversight of prospect management systems and tracking of metrics to establish strong donor pipeline for the Annual Fund, for Major Gift initiatives and special campaigns;

● Develops strong prospect research and rating practices using internet and specialized software research tools;

● With the support of Advancement Services, creates reports to update/inform volunteer leadership and to instruct data-driven programmatic decisions;

● Prepares written donor reports including biographical and business information, financial assets, areas of interest and philanthropic support, and affiliations for the Head of School, Director of Advancement and key fundraising volunteers;

● Works with the Database Manager to maintain Raiser’s Edge/NXT records specific to individual prospect research, prospect moves, actions, asks and solicitation outcomes; and to ensure that reports, system objectives, and business processes are aligned with current and future goals of the department and the school;

● Works with the Director of Advancement and the office of Marketing and Communications in the creation and production of marketing and informational materials including the Guide to Giving and the Annual Report;

● Responsible for executing annual DASL and ABADO surveys.


Special Events / Volunteer Support / Community Engagement

● Working with the Special Events Manager and the advancement team, supports all Advancement-sponsored events as needed, including the Opening Day Parent/Guardian Reception, New Parent/Guardian Dinner, Pledge Day, Graduation, Grandfriends Day, donor and volunteer appreciation events, and Bay Splash, our annual community building and fundraising event;

● Attends Advancement and other school events and is a visible and engaged community member;

● Actively engages with Bay faculty and staff and may become a member of staffulty committees and/or become a student advisor.


Required Professional Qualities/Abilities 

● Strong organizational skills and communication, both written and oral;

● Ability to organize and prioritize workload in a timely manner and handle multiple deadlines;

● Detail-oriented with the ability to multitask;

● Ability to motivate and manage diverse teams of volunteers including colleagues, students, parents, and the broader Bay community;

● Ability to work well under pressure, be flexible, and collaborative;

● Demonstrate sound judgment, effective decision-making, and problem-solving skills;

● Good attitude and willingness to jump in as needed;

● Strong cultural competency and commitment to equity and inclusion;

● Ability to receive and incorporate feedback;

● Ability to advocate for fund and friend raising within and outside of the school;

● Ability to use and effectively employ technology to promote department efficiency, communication and organization.


Physical Requirements 

● Ability to lift and carry 20 pounds;

● Ability to sit/stand for long periods of time;

● Ability to set up and break down event venues and organize storage;

● High frequency of viewing a computer monitor.


The Ideal Candidate 

● Finds resonance with The Bay School mission, philosophy, and precepts;

● Dedicates themselves to anti-bias and equity work and understands the social justice dimensions of education;

● Commits to ongoing professional growth;

● Welcomes and learns from feedback;

● Enjoys being in a high school community;

● Values mindfulness as a practice.


Work Environment 

● Work is performed primarily in a shared office setting.

● The noise level in the work environment is moderate to loud during school hours and usually quiet outside of school hours.

● The Bay School campus has three separate buildings that are across the street from each other. Classrooms and offices are spread throughout all three

buildings and the work of this department requires frequent movement around campus.

● The Bay School lunch service is provided by Acre Gourmet and is available to all employees and subsidized by the school. Staffulty eat lunch in shared dining room spaces with students, in their offices or in the Staffulty lounge on the fourth floor.


If interested in the position, please review our website, then email all of the items below to: Susie McCobb, Executive Assistant to the Heads of School, at: jobs@bayschoolsf.org, subject line: Associate Director of Advancement.

Incomplete applications will not be considered.

1. Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School;

2. Resume/C.V.;

3. Contact list of 3 references, at least one of whom must be a recent supervisor.