• Full Time
  • San Francisco
  • This position has been filled

Website The Bay School of San Francisco

Job announcement: Assistant/Associate Director of Admission

Reports to: Director of Admission and Flexible Tuition

Status. Full time, Exempt, Full Year

Start Date: July 1, 2022 (or sooner)

Located in the Presidio of San Francisco, The Bay School is an independent, college-preparatory high school committed to providing its students with a challenging, innovative curriculum and a collaborative, supportive community. Our staff and faculty members (“staffulty”) foster and model curiosity, critical thinking, intentionality, open dialogue, and good humor as well as a commitment to equity and inclusion within Bay and beyond. Bay students have been described as engaged and thoughtful self-advocates who value community and courage. Please visit our precepts and academics pages to learn more about our school.

The Bay School does not discriminate on the basis of race, color, religion, gender identity, national origin, ancestry, sexual orientation, age, or any other characteristic protected by law. We are committed to having a staffulty and student body that reflect the diversity of the Bay Area. We strongly encourage those with a demonstrated dedication to social justice, collaboration, innovation, and student-centered education to apply. We encourage BIPOC candidates to apply.

As of this posting, The Bay School is conducting school in-person. All Bay School employees must be fully vaccinated against COVID-19 with an approved vaccine prior to starting work unless exempted from immunization in accordance with law and provide documentation confirming such immunization and/or exemption.

Bay does not sponsor work visas.

The Assistant/Associate Director of Admission is a member of a three-person team that prides itself on providing a personalized experience for prospective families. This position is integral to the success of the school’s recruitment and enrollment efforts.

The level of hire is determined by the experience of the applicant and the level of guidance needed to fulfill the responsibilities. The responsibilities as outlined apply to both the assistant and associate levels. In addition, the associate level is expected to have the experience to work autonomously and the ability to provide leadership in the responsibilities listed. The Associate level also expects the person to be a thought partner to the Director and provide department leadership in the absence of the director.


Responsibilities include but are not limited to :


  • Facilitate an impactful student admission ambassador program; coordinate and execute the training while also supervising the student
  • ambassador leadership team and student volunteers for admission events and tours
  • Provide leadership in the culture of welcome and engagement with prospective students
  • In consultation with the Director, design and coordinate an effective student visit program and revisit week program
  • In consultation with the Director, design and coordinate recruitment initiatives to meet goals, represent the school at admission events and school fairs, middle school visits, and off-campus events
  • Deliver dynamic presentations to interested families and other constituents
  • Lead school tours and speak to groups of prospective students and families
  • Utilize data to inform strategic deployment of resources
  • Develop deep knowledge of the mission and academic and co-curricular programs of Bay
  • Serve as a “brand ambassador” for the school; communicating the unique value proposition and distinctive qualities/characteristics of the school to prospective students and families
  • Understand issues of diversity, equity, and belonging within an independent school context and work to advance DEB within the admissions and enrollment process

Internal & External Relationship Building

  • Liaise and develop relationships with 8th-grade counselors, school officials, and access programs in assisting their students and families through the application process
  • Guide and support prospective students and families throughout the admission process
  • Develop and maintain strong relationships with team members; staff and faculty; parents, students, and alumni volunteers
  • Respond promptly to all calls and emails from prospective and current Bay families with warmth and a high degree of professionalism
  • Serve as an advisor to a group of Bay School students

Applicant Evaluation

  • Interview prospective students
  • Read and evaluate admission files, serve as a member of the Admission Committee in making admission recommendations to the Director
  • Provide input to the Flexible Tuition Committee in prioritizing grant candidates

Required Qualifications:

  • The assistant director level requires a minimum of 2 years of experience working in an independent high school or college admission office;
  • associate director level requires a minimum of 5 years of experience working in an independent school or college admission office;
  • ability to work a flexible schedule, including some evenings and weekends;
  • a valid and clear California driver’s license and the ability to drive self and/or students to school visits and functions away from campus;
  • ability to lift 40lbs;
  • working knowledge of Google Suite and Microsoft Office Suite, including Google Sheets and Excel;
  • experience with CRM databases; experience with Ravenna desirable;
  • ability to present to large audiences and to communicate one-on-one compellingly and authentically;
  • must be fully vaccinated against COVID-19 with an approved vaccine prior to starting work unless exempted from immunization in accordance with the law, and provide documentation confirming such immunization and/or exemption

Preferred professional qualities/abilities:

  • fluency in spoken and written Spanish
  • an understanding of the competitive challenges of an independent school admission office;
  • an orientation towards data analysis and strategic thinking
  • strong organizational and time management skills
  • strong communication skills, both written and oral, and attention to detail in both numbers and text
  • demonstrated dedication to anti-bias work, equity promotion, and cultural competency;
  • collaborative-, solution-, improvement- and customer-service orientation
  • ability to provide and incorporate constructive feedback
  • ability to maintain the confidentiality of sensitive information
  • strong team-oriented work ethic
  • abundant energy, sense of humor, optimism, and the ability to stay calm and focused in a busy work environment;
  • resonance with Bay’s mission

The school offers a salary commensurate with experience and a strong benefits package.

Please review our website (www.bayschoolsf.org) to familiarize yourself with our school and community. If interested in the position, please send all​ of the items below to jobs@bayschoolsf.org, subject line: ADA.

1) A cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School of San Francisco and to the admission team.

2) Resume/C.V.

3) List of references, including email and telephone contact information.

Position open until filled.

Tagged as: High School