Development Manager and Administrative Coordinator

Presidio Hill School
San Francisco, CA

Job Title: Development Manager and Administrative Coordinator
Status: Full-Time, non-exempt, 12-month
Reports To: Director of Development
Start Date: Flexible
Salary: $70,000 – $90,000

School Description 

Presidio Hill School is an independent, progressive school located in the Presidio Heights neighborhood of San Francisco and serves a diverse population of approximately 200 students enrolled in Transitional Kindergarten through 8th grade, with a faculty and staff of approximately 45 people. Established in 1918 by artist-educator-activists Helen Salz and Flora Arnstein, Presidio Hill School is the oldest continuously operating progressive school in California, with a mission and deep history connected to social justice.

Presidio Hill offers its students a challenging, project-based curriculum that attends to their intellectual and social-emotional needs and prepares them to be agents of positive social change. Guided by a skilled and caring faculty, students learn to be confident and curious, to be creative problem solvers and independent, critical thinkers. Learning at PHS is collaborative and active. We place great value on the arts as both an academic discipline and an essential element of a meaningful life. Situated on the edge of the Presidio, our school takes full and frequent advantage of the park’s 1500 acres; whether they are studying science, art, social studies, or literature, the Presidio is a rich and vital “classroom” to our students.

Our vibrant, diverse, and supportive community allows students to explore their unique voices, traits, and talents; our emphasis on the importance of community and justice encourages students to develop self-awareness, personal character, resilience, and an understanding of their role as stewards of the planet and citizens of the world.

Presidio Hill School seeks a faculty and staff that reflects the broad range of diversity in the San Francisco Bay Area. Our school is strongly committed to promoting cultural competency in all interactions and programs. Invested in the growth, happiness, and preparation of our faculty and staff, we provide generous support for their professional development.

Position Description

Presidio Hill School seeks a highly organized, detail-oriented, flexible person to partner with and support the Director of Development and other Senior Administrators. The ideal candidate will enjoy relationship building and exhibit excellent interpersonal skills, while also being adept at analytical thinking. This is a unique position for a hands-on person who enjoys being actively involved in the life of a vibrant progressive school. Prior experience working with children, parents, volunteers, and/or in independent schools is encouraged. This is a full-time, non-exempt position that offers benefits and a competitive salary.

Key Responsibilities

Database Management

Serve as the database administrator for the Development Office. Update and track all constituent information to ensure the database is accurate and current. Manage all gift entry, pledge reminders, and acknowledgments in a timely manner; perform regular reconciliation with the Business Office; and generate reports and lists related to fundraising management, events, and constituent relations.

Special Events

Lead planning and logistical efforts for major Development events including Spring Fling fundraiser, Walk-a-thon, and Grandparents and Special Friends Day. This includes but is not limited to creating event timelines, volunteer management, coordinating communications, fundraising, and managing all event logistics. Support all other Development events including parent socials, alumni events, and other cultivation events.

Alumni Engagement

Alongside the Director of Development, help to execute the vision of a growing alumni engagement program and cultivate connections for PHS alumni to the School and one another. This may include utilizing social media, writing copy for annual magazines or quarterly eNewsletters, connecting with alumni individually, and organizing alumni events.

Development Office Management

• Provide logistical support for mailings including Annual Fund, event invitations, and cultivation and stewardship mailings.
• Maintain a well-stocked and organized Development supply closet and office.
• Educate oneself regarding the philosophy and programs of the School
• Participate in school-wide events and activities as requested.
  Complete additional Development Office tasks as assigned.

Administrative Coordination & Duties

Support Head of School and Associate Head of School with key administrative tasks including scheduling, calendar management, parent/teacher conference scheduling, tracking of professional development requests, hospitality, events, and other special projects, as needed.
As a member of the administrative team, perform duties as assigned i.e. morning yard supervision, lunch and recess coverage, dismissal duty, front desk coverage, etc.

Requirements

Qualifications

• Bachelor’s degree or equivalent work experience
• 2+ years working in a Development office or other detail-oriented work environment

Experience

• Experience in project management, event planning, and/or fundraising
• Experience working in a school environment is a plus

Skills

• Exceptional attention to detail
• Strong interpersonal skills
• Superb project management skills and the ability to execute independently on tasks
• Strong analytical skills
• Proficiency using donor database systems, ideally Raiser’s Edge
• Solid organizational and administrative skills, including proficiency in Microsoft Word, Excel, Gmail, Google Calendar and Google Drive.
• Enjoys collaboration and working as part of a team
• A growth mindset, love of learning, and a warm personality
• Passion for the role and the school, and an understanding of how the position supports the school’s ability to meet its mission and vision every day

Interested candidates should send a cover letter, resume, and contact information for three references as .pdf files via email (with “Development Manager and Administrative Coordinator” in the subject line) to Adrienne Moon, Director of Development, at adrienne@presidiohill.org no later than April 30, 2024.

To learn more about PHS, please visit our website.