Development Associate and Administrative Coordinator

Job Title: Development Associate and Administrative Coordinator
Status: Full-Time, non-exempt, 12-month
Reports To: Director of Development
Start Date: Flexible
Salary: $75,000 – $95,000, commensurate with experience

School Description 

Presidio Hill School is an independent, progressive school located in the Presidio Heights neighborhood of San Francisco and serves a diverse population of approximately 200 students enrolled in Transitional Kindergarten through 8th grade, with a faculty and staff of approximately 45 people. Established in 1918 by artist-educator-activists Helen Salz and Flora Arnstein, Presidio Hill School is the oldest continuously operating progressive school in California, with a mission and deep history connected to social justice.

Presidio Hill offers its students a challenging, project-based curriculum that attends to their intellectual and social-emotional needs and prepares them to be agents of positive social change. Guided by a skilled and caring faculty, students learn to be confident and curious, to be creative problem solvers and independent, critical thinkers. Learning at PHS is collaborative and active. We place great value on the arts as both an academic discipline and an essential element of a meaningful life. Situated on the edge of the Presidio, our school takes full and frequent advantage of the park’s 1,500 acres; whether they are studying science, art, social studies, or literature, the Presidio is a rich and vital “classroom” to our students.

Our vibrant, diverse, and supportive community allows students to explore their unique voices, traits, and talents; our emphasis on the importance of community and justice encourages students to develop self-awareness, personal character, resilience, and an understanding of their role as stewards of the planet and citizens of the world.

Presidio Hill School seeks a faculty and staff that reflects the broad range of diversity in the San Francisco Bay Area. Our school is strongly committed to promoting cultural competency in all interactions and programs. Invested in the growth, happiness, and preparation of our faculty and staff, we provide generous support for their professional development.

Position Description

Presidio Hill School seeks a highly organized, detail-oriented, and adaptable professional to support the Director of Development and other Senior Administrators. The ideal candidate is a relationship-builder with strong interpersonal skills who also brings analytical and problem-solving abilities to the role.

This hands-on position is perfect for someone who enjoys being actively involved in the life of a dynamic school. Responsibilities span a wide range of development, fundraising, event, and administrative activities, making this an exciting opportunity for a flexible, proactive team player who thrives on variety in their daily work.

Key Responsibilities

Special Events

Lead planning and logistical execution of major Development events including Spring Fling, Walk-a-thon, and Grandparents and Special Friends Day as well as smaller Development events including parent socials, alumni events, and other donor events. This includes managing event timelines, volunteer coordination, communications, fundraising components, and all event logistics.
Depending on the strengths and experience of the selected candidate, there may be opportunities to take on expanded event management responsibilities.

Database Management

Serve as the Development Office’s database administrator, ensuring that all constituent records are accurate and up to date.
Manage gift entry, pledge reminders, and acknowledgments in a timely manner.
Perform regular reconciliation with the Business Office and generate reports and lists related to fundraising management, events, and constituent relations.

Alumni Engagement

Support the Director of Development in executing a growing alumni engagement program that fosters lifelong connections between PHS and its alumni.

Development Office Management

Provide logistical support for fundraising and stewardship mailings, including annual solicitations and event invitations.
Keep Development supplies and materials well-organized and stocked.
Support additional Development projects as needed.

Administrative Coordination & Duties

Support the Head of School and Associate Head of School with key administrative tasks including scheduling, calendar management, conference coordination, professional development tracking, hospitality, and special projects.
As a member of the administrative team, perform school duties as assigned i.e. morning yard supervision, lunch and recess coverage, dismissal duty, front desk coverage, etc.
Participate in school-wide events and activities as requested to stay connected with the community.

Requirements

Qualifications
Bachelor’s degree or equivalent work experience.
2+ years of experience in a Development office or other detail-oriented work environment.

Experience
Background in project management, event planning, and/or fundraising.
Prior experience working with children, parents, volunteers, or in an independent school is strongly encouraged.

Skills
Exceptional attention to detail and organizational skills.
Strong interpersonal skills and a collaborative mindset.
Excellent project management skills and ability to execute tasks independently.
Strong analytical and problem-solving skills.
Proficiency using donor database systems, ideally Raiser’s Edge.
Solid administrative skills, including proficiency in Microsoft Word, Excel, Gmail, Google Calendar and Google Drive.
A growth mindset, love of learning, and a warm personality.
The ideal candidate will have a deep appreciation for Presidio Hill School’s mission and a clear understanding of how a strong Development program sustains and enhances the school’s ability to fulfill its vision every day.

This is a full-time, non-exempt position offering competitive salary and benefits. 

Candidates will be considered on a rolling basis until the position is filled. Interested candidates should send a cover letter and resume as .pdf files via email (with “Development Associate and Administrative Coordinator” in the subject line) to Adrienne Moon, Director of Development, at adrienne@presidiohill.org no later than April 30, 2025.

To learn more about PHS, please visit our website.