Campus Coordinator

Presidio Hill School
San Francisco, CA

Job Title: Campus Coordinator
Status: Full-Time, non-exempt, 12-month
Hours: 7:30 a.m. – 4:00 p.m.,  Monday through Friday (with occasional evening and weekend hours)
Salary Range: $60,000 – $75,000, depending on qualifications and experience
Reports To: Director of Finance and Operations
Start Date: July 1, 2024

School Description 

Presidio Hill School is an independent, progressive school located in the Presidio Heights neighborhood of San Francisco and serves a diverse population of approximately 210 students in transitional kindergarten to 8th grade, with a faculty and staff of approximately 55 people. Established in 1918 by artist-educator-activists Helen Salz and Flora Arnstein, Presidio Hill School is the oldest continuously operating progressive school in California, with a mission and history connected to social justice. Our vibrant, diverse, and supportive community continues to emphasize community and justice and encourages students to develop self-awareness, personal character, resilience, and an understanding of their role as stewards of the planet and citizens of the world.

Presidio Hill offers its students a challenging, project-based curriculum that attends to their intellectual and social-emotional needs and prepares them to be agents of positive social change. Learning at PHS is collaborative and active. We place great value on the arts as both an academic discipline and an essential element of a meaningful life. Situated on the edge of the Presidio, our school takes full and frequent advantage of the park’s 1,500 acres; whether they are studying science, art, social studies, or literature, the Presidio is a rich and vital “classroom” to our students.

Presidio Hill School strives to maintain a faculty and staff that reflects the broad range of diversity in the San Francisco Bay Area. Invested in the growth, happiness, and preparation of our teachers, we provide generous support for their professional development.

Position Description

Presidio Hill School is looking for a personable, organized, flexible and detail-oriented professional to provide support to our entire community; the Campus Coordinator position is a unique role for a hands-on person who enjoys being actively involved in many aspects of the daily life of a vibrant progressive school. The ideal candidate will possess an established skill set of support skills, a pleasant and welcoming presence, and will work well with a wide range of constituents: students, teachers, staff, administrators, and visitors to the school. As a member of the extended administrative team, the Campus Coordinator will be integrally involved in ensuring the smooth functioning of our lobby and physical plant and operations. This is a full-time, non-exempt position reporting to the Director of Finance and Operations, and it may require lifting items of up to 20 pounds occasionally.

Key Responsibilities

Front Desk/Lobby Management

• Keep reception/lobby area clean, organized, and secure
• Answer main phone line, route calls to appropriate extensions, deliver       important messages to staff members, and return calls as needed
• Monitor door/intercom and sign visitors in and out
• Direct visitors (parents/guardians, substitute teachers, prospective employees and families) to events/meetings/classrooms and introduce them to their school contact
• Supervise early arrival students from 7:45-8:00
• Manage Choice Lunch program
• Collect all injury/illness reports and communicate as needed with Head of School and Associate Head
• Support various school mailings as needed (inquiry packets, annual all-school mailings, etc.)
• Handle student medications and tend to sick students, notifying parents as needed
• Shipping and receiving: manage and distribute all incoming and outgoing mail and packages

Facilities Management

• Help keep lobby, conference room, and staff room stocked and clean, including creating schedule for faculty/staff shared involvement
• Manage all food and coffee for staff room
• Coordinate garbage/recycling/compost when school is closed or after events
• Order food for meetings and events, as needed
• Help to set up for events, meetings, and assemblies
• Coordinate curbside with PGA, including Friday Coffee supplies and setup
• Coordinate signage on curbside and in lobby
• Maintain contact records and notes on vendors used; purchasing, repairs, and services
• Coordinate all building upkeep needs with outside contractors (janitorial, plumbing, HVAC, fire department, fire and burglar alarms, elevator, etc.)
• Manage building needs requests and coordinate repairs
• Take care of various building needs during the day
• Ensure that all emergency backpacks and binders and other equipment are up to date

Skills and Qualifications

• Pleasant and welcoming demeanor
• Experience in reception, hospitality, facilities management or similar
• Excellent oral and written communication skills
• A commitment to confidentiality and accuracy with record-keeping
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint preferred but not required
• Experience with Google Suite (Gmail, Calendar, Docs, Sheets, Forms) is necessary
• Experience working with children, parents, and administrators in a school setting preferred
• Experience with billing processes and database systems (experience with Blackbaud, highly desirable but not required (training will also be available)
• Experience working with many different constituent groups and flexibility to respond to various situations and school needs

General Professional Responsibilities 

Presidio Hill School is committed to hiring and retaining employees who are committed to the mission of the school and the professional expectations that stem from that mission: that commitment should be visible through all the employee’s interactions with children, colleagues, supervisors, families, and community members. PHS employees are expected to be knowledgeable, prepared, and responsive, to strive for high standards of professional integrity and proficiency, to maintain positive and respectful communications and interactions with all members of the PHS community, and to ensure the health, safety, and well being of PHS students at all times. Employees should be strongly motivated to continually strive for best practices and to seek out appropriate professional development opportunities; PHS provides generous support for professional development. All PHS employees are expected to read and follow the policies and procedures as described in the Faculty/Staff Guidebook and the PHS Employee Handbook.

Interested candidates should send a cover letter and résumé via email (with Campus Coordinator in the subject line) to Tony Morgan (Director of Finance and Operations): tony@presidiohill.org by May 20, 2024. To learn more about PHS, please visit our website.