Website Peninsula School
A leader in progressive education since 1925
Position Overview:
The Facilities Manager is responsible for overseeing the maintenance, safety and security of the school’s buildings and grounds as well as managing the facilities staff, contractors, budget, and project-managing upgrades, construction, and renovation work. This is a full-time, exempt position and may sometimes require evening or weekend work. The Facilities Manager reports to the Director of Finance and works closely with the Facilities Working Group.
Essential Job Duties and Responsibilities:
BUILDINGS AND GROUNDS:
● Provide and maintain a safe, clean, and healthy environment for the students and staff of the school
● Plan, manage and direct all phases of the facilities operations and implementation of all facilities projects including a tracking and prioritization system for facilities requests from staff
● Supervise all maintenance, grounds, janitorial and other contract personnel
● Oversee the maintenance, repair, and safety of the buildings which includes work with contracted construction managers to maintain safety conditions at all times
● Plan and implement maintenance and renovation of buildings, grounds and school owned vehicles which includes preparation of all bids and quotations for contracted work, equipment, and supplies
● Plan and manage campus security which includes: key tracking and distribution, scheduling after hours caretaker rounds, hiring additional security as needed,
● Purchase all necessary building, grounds, emergency preparedness and custodial supplies and equipment
● Coordinate set-ups for school events
● Monitor campus and street parking
COLLABORATIONS:
● Lead major capital projects as an essential member of the project management team
● Collaborate in the emergency planning and management process
● Participate in school-wide meetings and events as a member of the Administrative Team
● Serve as the school’s liaison with neighbors as needed
PLANNING AND COMPLIANCE:
● Maintain an inventory of all equipment and drawings, plans, manuals, and warranties in an organized and accessible manner
● Monitor the planning, maintenance, and replacement of capital equipment
● Annually conduct an asset inventory and evaluate building and equipment condition and timing and replacement of such
● Schedule and oversee annual and routine inspections for: fire extinguishers, fire alarms and sprinklers, fire marshall, trees, backflow, and play equipment
● Monitor all facility work to ensure compliance with CalOSHA standards, building and fire codes, maintain IIPP and health and safety.
● Provide and maintain a working knowledge of any current and ongoing certificates, registrations, licenses, and other documents and support administration of the insurance program
OTHER DUTIES AS ASSIGNED
Requirements:
● BA or BS or equivalent experience
● 3+ years experience managing mid-size workplace facility, preferably at a school
● Total resonance with the mission, vision, and values of Peninsula School and progressive education including a demonstrated commitment to diversity, equity, and inclusion
● A self-starter and team player with a sense of urgency who is driven to learn and continually identify and determine the cause of problems, seek ways to improve professional skills and programs,
● Develop and present recommendations for modernization of internal systems, and best practice implementation
● Demonstrate complete integrity and inspire trust in order to effectively establish and maintain cooperative working relationships within a diverse, multicultural environment and promote and contribute to an inclusive and respectful workplace
● Strong interpersonal skills to communicate effectively with a wide-ranging audience, including staff, alumnae, parents, volunteers, media, and external stakeholders
● Excellent interpersonal, organizational and managerial skills and a cooperative team approach
● Effective written and verbal communication skills
● Display initiative, internal motivation, flexibility, curiosity, and an approach to learning and growth.
● Execute responsibilities efficiently, accurately, and on or before deadlines
● Exhibit sound judgment related to confidential conversations, projects, and information related to the school or any of its constituents including effective communication regarding such matters to the appropriate individuals
● Occasional availability on nights or weekends
● Initial and continued criminal background clearance by DOJ and FBI
● Initial and continued tuberculosis clearance
Physical Demands:
The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, Peninsula School provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets the skill, experience, education, or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation.
● Lift and/or carry moderate weight (40 pounds)
● Sit, stand, walk, climb stairs or ladder, reach, perform repetitive hand motions, hear, speak
● Considerable time is spent at a desk using a computer terminal
● Prolonged and irregular work hours on occasion
● Work with frequent interruptions
Work Environment:
Inside and outside environment. Climb ladders, work in high places, work in cramped quarters and under and on buildings. Work in inclement weather. Demanding physical conditions. Must be able to work with potentially hazardous materials in a safe manner and safely perform required duties in potentially hazardous environments.
To Apply:
Peninsula School is an equal opportunity employer and we actively promote the principles and practices of diversity throughout the school community. We offer competitive compensation and a progressive community dedicated to learning and engaged citizenship. (http://www.peninsulaschool.org/dei/) We encourage people of under-represented groups to apply. Please fill out an employment application at https://www.peninsulaschool.org/s/PS-Application-for-Employment-2018-V02.pdf and send it with a cover letter and resumé, in MS word or PDF format, to HR@peninsulaschool.org.
