Website Head-Royce School


(Full time starting July 2023)

The Associate Director of K-8 Admissions leads, manages and directs the admissions process for families interested in applying to Head-Royce School for all grades in the Lower (K-5) and Middle (6-8) School. This person counsels prospective families through the admissions process that begins with the family’s first contact with Head-Royce until the admission decision and ultimate enrollment occurs. This includes organizing tours, activity days and screenings, open houses, phone conversations, written and email correspondence, and organization and implementation of yield activities.

The Associate Director of Admissions is responsible for guiding the admissions practices that encourage kindergarten through eighth grade families to consider Head-Royce, determine students’ eligibility, and encourage accepted families to enroll. The Associate Director is also part of the admissions team that ensures information about Head-Royce, including the school’s mission, is appropriately and accurately represented to the community at large.


Primary Responsibilities

Family Visits and Tours: responsible for planning, organizing and executing all aspects of family visits to Head-Royce. This includes, but is not limited to, group tours, individual family visits, and lower and middle school open houses.
Lower School Screenings and Middle School Activity Days: responsible for organizing all aspects of the Lower School screenings and Middle School activity days that serve to determine appropriate students and families for Head-Royce.

Lower and Middle School Admissions Committee: the Associate Director is an integral part of the lower and middle school admissions committees and is responsible for organizing (with the Director of Admissions) meeting schedules, presentations of data, and determining strong candidates for admission to Head-Royce.
Other Responsibilities

Work with daily operations support staff to evaluate, update and provide quality control over admission print information (catalog, fair hand-outs, etc.) and application forms.
Track stages of admission folder completion including written correspondence to families and oversight of admission decision letters and phone calls.
Work with counselor/learning specialist and admission committee to responsibly gather extra information needed for applicants with history of social/emotional/learning struggles.
Work with parent volunteers to plan tours and open houses.
Work with the Director of Admissions to design and coordinate the admission committee processes.
Work with the Director of Admissions to design and coordinate enrollment management processes.
Provide support for and/or supervise short-term projects necessary to the success of the Admissions Office.

Minimum of a Bachelor’s Degree required.
Minimum of two years experience with Kindergarten assessments and early childhood training
Minimum three years admission experience in independent schools required.
Work within a community that expects collegiality and open communication.
Able to maintain confidentiality.
Comfortable working in and with diverse student and adult populations.
Proficient with Mac and databases: Word, Excel, Powerpoint, Ravenna.
Excellent public speaking, telephone and writing skills.
Self-motivated, flexible, willing to work beyond traditional office hours, including evening and weekend events.
Experience with financial aid in independent schools is preferred.
Experience with organizing events is preferred.

Other Requirements: 

Must be fully vaccinated (and boosted) against Covid-19 and show proof of negative TB test within the last four years in addition to participation in background screening.

Head-Royce School Overview

Located on a 22-acre campus in Oakland, California, Head-Royce is a pre-eminent, co-educational, independent, K-12 day school with a 135-year history. Our mission is to inspire in our students a lifelong love of learning and pursuit of academic excellence, to promote understanding of and respect for diversity that makes our society strong and to encourage active and responsible global citizenship.

Head-Royce enrolls 900 students in the three separate divisions — Lower, Middle and Upper Schools — and provides a dynamic, whole-child education to every student. With our Strategic Plan, Bridge to 2022, the school’s current initiatives include advancing an innovative, student-centered program, promoting an inclusive community, driving deeper civic engagement, sustaining a culture of balance and well-being and carefully stewarding our resources.

Other Considerations

Compensation: Competitive among comparable schools
Location: Oakland, California
Travel: (minimal)
Education: Bachelor’s degree required, advanced degree(s) a plus
Start Date: July, 2023

To Apply

Interested candidates are asked to submit a letter of interest and a current resume.  Application materials should be submitted through our website.

Head-Royce School is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. School policy prohibits unlawful discrimination based on age, color, creed, disability, gender, marital status, national origin or ancestry, race, religion, registered domestic partner status, sexual orientation, physical or mental disability, a medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws. Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect.

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