Upper School Student Life and Program Coordinator

Located in the San Francisco Bay Area, Crystal Springs Uplands School is a 6-12 co-educational, independent day school located on two distinct campuses in Hillsborough and Belmont, CA with 125 employees. Our deeply connected culture and community celebrates scholarship, strives for balance, and fosters inclusion. The Professional Adult Community (PAC) is an experienced, collaborative group of employees who are committed to the mission and core values of the school. Crystal is full of kind, curious learners (adults and students alike) who are passionate about the school’s mission of transformative teaching and meaningful connections. We are committed to the work required to create more equitable systems and foster inclusive environments so that all members of our community can thrive together.

 

MISSION STATEMENT

Through transformative teaching and meaningful connections, we empower kind, curious learners to thrive together.

 

CORE VALUES

We Celebrate Scholarship – The foundation of Crystal is academic excellence.
We Seek Growth Challenges – Our culture says try it.
We Foster Kindness & Inclusion – Crystal is a caring and diverse community.
We Strive for Balance – A holistic approach to well-being is integral to our mission.
We Engage with Enthusiasm – With unbounded spirit, we give our best effort every day and pay it forward to our community.
We Lead with Humility – Being grateful and open-minded, we pursue lifelong learning.
The ideal candidate will have experience working in dynamic settings serving multiple constituents. A successful candidate in this position will:

Share a commitment to upholding Crystal’s core values and working in an inclusive school environment
Work collaboratively with colleagues and engage effectively with all constituents
Bring robust organizational, technological, and communication skills

 

JOB SUMMARY

Crystal seeks a regular full-time exempt (1.0 FTE, 12-month) Upper School Student Life Coordinator starting July 2024. The ideal candidate will have at least two years of experience working in an office or school setting in a similar or related capacity. The Upper School Student Life Coordinator helps the Upper School maintain efficiencies and operational logistics.  This position reports to the Upper School Director of Student Equity and Engagement and works closely with the US Program Manager to help maintain a smoothly functioning Upper School student and community experience, including visitors.

The Upper School Student Life Coordinator supports all aspects of student life including activities, events and other duties and works closely with the Upper School Director of Student Equity and Engagement and Upper School Program Manager. The Upper School Student Life and Program Coordinator plays a vital role in providing a robust and well-balanced calendar of activities for students during the school day, and some evenings and weekends. They work with the Upper School Director of Student Equity and Engagement to balance multiple co-curricular schedules, providing opportunities for community building, exploration, engagement, and fun for the student population.

 

Key Job Competencies

Communication: Exceptional ability to articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, as well as deep listening skills to gain understanding.
Emotional Intelligence: Demonstrates high levels of self/social awareness, self-management, empathy, and curiosity.
Relationship Management: Positively collaborates and builds/maintains authentic and trusting relationships. Demonstrates high levels of discretion and confidentiality.
Critical Thinking/Problem Solving: Analyzes and integrates trends and patterns based on diverse information and perspectives to determine the root causes of problems, identify the best course of action, and prioritize efforts. Develops new insights and formulates creative solutions, considering the impact and implications of recommendations in the context of overall vision, goals, and objectives.
Project Management: Ability to lead and execute complex projects to achieve goal attainment by prioritizing activities, assigning responsibilities in accordance with capabilities, monitoring progress, and evaluating impact.
Quality Results: Ensures high-quality results on projects/tasks, meets deadlines, and attends to details. Takes responsibility for the quality of work and achieves results with little oversight.
Decision-Making: Generates and evaluates alternatives before making a decision or taking action, considering the risks associated with each option and selecting the option that has the best balance of risk and reward, encouraging input from others when it is appropriate, standing by decisions without reconsidering unless information or circumstances make it necessary to do so, and evaluating the effectiveness of decisions after they have been made.
Cultural Competence: Possesses and applies the skills, values, and principles that acknowledge, respect, contribute, and work effectively across cultural differences. Recognizes the unique value, perspectives, strengths, and challenges of every person who comes to the Crystal community.
Personal Growth: Demonstrates commitment and curiosity to ongoing learning and development.
Collaboration: the interpersonal and intrapersonal qualities one will leverage to collectively solve a problem or make progress toward a common goal. The ability to work with others to complete a project or task or develop ideas or processes.
Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

STUDENT LIFE 

The Upper School Student Life and Program Coordinator is responsible for the following:

Oversees Student Government and all areas of focus – Spirit, Community Engagement, Finance, Equity and Inclusion, and Communications.
Creates, coordinates, actively maintains, and communicates the Upper School activity calendar in collaboration with Student Government and the US DoSEE while ensuring PAC participation, maintaining equipment, gathering input from relevant constituencies (faculty, student government, students), and arranging all facility and/or bus reservations.
Supports and executes duties as assigned by the DoSEE including but not limited to mandatory study hall, US Assembly, Student Discipline and PAC supervision oversight.
Manages and attends all major school events such as Homecoming, Winter Formal, Lunar New Year Banquet, Prom, Spring Dance, and Fun in the Sun
UPPER SCHOOL OPERATIONS

The Upper School Student Life Coordinator is responsible for the following:

Oversees some office hours and lunches to ensure students are following rules and cleaning up after themselves
Participates in and supports broader student life programs, events, and initiatives such as clubs and affinity/ally spaces
Regularly confers and collaborates with the Admission Office, Grade Level Leads, students, and PAC to gather information about and monitor student needs, preferences, and priorities
Supports the US Program Manager with planning and logistics for school-wide events including but not limited to convocation, graduation, BTSN, etc.
Manages visitor flow in the US office as well as manages the use of the wellness room, test proctoring, and overall people needs of the US office
Oversees junior and senior parking permitting and works closely with the Director of Operations to enforce parking rules and regulations
Participates in traffic duty coverage after school
Manages daily attendance and communications related to attendance
Oversees mailroom  and distributes mail accordingly
Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required education and experience

Associate’s degree or an equivalent combination of experience and education
At least two years of experience working in an office or school setting in a similar or related capacity
Experience curating events and programs for large groups
Operational knowledge of google applications and gmail
Operational knowledge of MS-Word, Excel and Powerpoint
Preferred education and experience

Bachelor’s degree
Operational knowledge of web-related technologies
Spanish and/or Mandarin Speaking
Independent school experience preferred
Travel Required

Light travel between the Middle School and Upper School campuses, as needed

 

Physical demands and work environment

Able to work in a dynamic environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
Able to lift up to 20 pounds
Able to climb stairs
May work at a desk and computer for extended periods
Affirmative Action/EEO Statement

Crystal Springs Uplands School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

Salary and Benefits

This is a regular exempt full-time (40 hours/week), benefits-eligible,12-month Administrative position, and the annual salary is commensurate with experience within the range of $65,000.00 – $88,000.00.

 

The recruitment period will remain open until sufficient resumes have been received and may close at any time a sufficient pool of highly qualified candidates has been established. First consideration will be given to individuals that apply between April 15, 2024 through April 22, 2024.  Second consideration will be given to individuals that apply between April 22, 2024 through May 10, 2024.  The ideal start date for this position is July 1,2024.

 

 

Tagged as: High School