Crystal Springs Uplands School



Crystal seeks a regular, full-time exempt (1.0 FTE, 12-month) Director of Athletics starting July 2024. The ideal candidate will have a Bachelor’s degree in Sports Management, and a minimum of 3 years of experience as an Athletics Director or 5 years as an Associate Director of Athletics . The ideal candidate will exhibit cultural competency and the ability to work well with diverse groups of people, demonstrate the ability to work independently with little or no supervision, possess the ability to multitask, and have strong time management skills.

The Director of Athletics provides leadership, supervision, and organization for all aspects of the Crystal Athletic experience. This role is responsible for the vision and supervision of the 6-12 Athletic program, execution of the Gryphons Rising initiative, and oversight of the Athletic department. The Director of Athletics regularly communicates with coaches, students, and families, and ensures a positive, memorable experience for all scholar-athletes.


Key Job Competencies

Decision-Making: Generates and evaluates alternatives before making a decision or taking action, considering the risks associated with each option and selecting the option that has the best balance of risk and reward, encouraging input from others when it is appropriate, standing by decisions without reconsidering unless information or circumstances make it necessary to do so, and evaluating the effectiveness of decisions after they have been made.
Communication: Exceptional ability to articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, as well as deep listening skills to gain understanding.
Emotional Intelligence: Demonstrates high levels of self/social awareness, self-management, empathy, and curiosity.
Relationship Management: Positively collaborates and builds/maintains authentic and trusting relationships. Demonstrates high levels of discretion and confidentiality.
Quality Results: Ensures high quality results on projects/tasks, meets deadlines, and attends to details. Takes responsibility for the quality of work and achieves results with little oversight.
Critical Thinking/Problem Solving: Analyzes and integrates trends and patterns based on diverse information and perspectives to determine the root causes of problems, identify the best course of action, and prioritize efforts. Develops new insights and formulates creative solutions, considering the impact and implications of recommendations in the context of overall vision, goals, and objectives.
Collaboration: the interpersonal and intrapersonal qualities one will leverage to collectively solve a problem or make progress toward a common goal. The ability to work with others to complete a project or task or develop ideas or processes.
Developing Others: Ability to effectively support the growth and development of students/adults across all levels of the organization.
Cultural Competence: Possesses and applies the skills, values, and principles that acknowledge, respect, contribute, and work effectively across cultural differences. Recognizes the unique value, perspectives, strengths, and challenges of every person who comes to the Crystal community.
Personal Growth: Demonstrates commitment and curiosity to ongoing learning and development.


Essential Functions

Facilitates, coordinates, and manages the Athletic program to ensure that it succeeds in keeping with the school’s mission
Oversees and develops the Athletics Program by:

Managing the year-long, 6-12 Athletic calendar
Creating, managing, and administering the structure, policy, and offerings of the Athletic program
Updating and distributing the Athletic handbook annually
Adhering to Crystal, California Interscholastic Federation (CIF), and Central Coast Section (CCS) policies and regulations
Ensuring that coaches, scholar-athletes, parents, and others in the school community adhere to the rules, regulations, and guidelines outlined by the WBAL and CIF
Managing the Upper School Athletics budget and overseeing the Associate Director of Athletics in managing the Middle School Athletics budget
Coordinating the Upper School Athletics program schedule of practices, games, transportation, and officials and supporting the Associate Director of Athletics in managing the Middle School Athletics program schedule
Recruiting potential athletic coaches and ensure required trainings  in partnership with Human Resources
Developing and providing athletes with opportunities needed to ensure their physical development and overseeing control of training room and training assignments
Managing the Assistant Director of Athletics and Operations Manager in oversight of athletic equipment and uniform needs
Setting up pre-season family meetings on both campuses with the Athletic department and coaches
Communicating with the Gryphon Club (the booster club) to fund aspects of the Athletics program
Planning the annual Athletics recognition event in conjunction with the Gryphon Club
Leading the Gryphons Rising initiative- a comprehensive plan to elevate Crystal Athletics within the next 5 years
Represents Crystal at league meetings and manages all aspects of the interscholastic Athletic program for students
Represents the Athletics program at Admission events and collaborates with the Admission team to ensure a strong Athletics-Admission partnership
Promotes equity and inclusion among scholar-athletes and coaches and works in collaboration with the Associate Head for Institutional Programs and Initiatives (AHIPI) and the Divisional Heads in furthering the development of social and cultural competencies of the coaching community
Creates and delivers clear communications, written and verbal, to all constituents regarding the Athletics program
Coordinates all communication between the school and CIF, keeping the AHIPI informed of all pertinent information
Communicates holiday schedules to all coaches and appropriate constituencies
Ensures games and scores are communicated to the San Mateo Daily Journal
Is responsible for game management: help set up for games and hold coaches accountable for facility cleanliness
Oversees and develops policies and procedures, risk management plan, and emergency action plans
Manages, supervises, provides feedback to, and evaluates the Associate Director of Athletics, the Assistant Director of Athletics and Operations Manager, and athletic coaches
Provides bi-monthly reports for the Board of Trustees
Maintains confidentiality at all times, upholds Crystal’s core values, and fosters an inclusive school environment
Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Required education and experience

Bachelor’s degree in Sports Management or other related fields
A minimum of 3 years experience as a Director of Athletics or 5 years as an Associate Director of Athletics
Valid CPR/AED/First Aid (American Red Cross or American Heart Association)
Valid California driver’s license and clean driving history
Familiarity with the California Interscholastic Federation (CIF) regulations

Preferred  education and experience

Master’s degree in Sports Management or other related fields
5+ years experience as a Director of Athletics
Operational knowledge of Google applications (including Google Doc, Sheets, Slides) and Gmail
Operational knowledge of applications that support athletics management programs, such as Teamsnap, Arbiter, Max Preps


Travel Required

Light travel between the Middle School and Upper School campuses, as needed


Physical demands and work environment

Able to lift and carry up to 50 pounds
Able to climb stairs
Load and unload materials
Bend and twist at the waist, stoop, crouch, squat, kneel, and work with knees bent
Stretch and lift above the head

Affirmative Action/EEO Statement

Crystal Springs Uplands School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary and Benefits

This is a full-time regular exempt (40 hours/week), 12-month Administrative position, and eligible for 12-month employee benefits. The annual salary is commensurate with experience within the range of $143,082-$173,480.

The recruitment period will remain open until sufficient resumes have been received and may close at any time a sufficient pool of highly qualified candidates has been established.The ideal start date for this position is July 1,2024