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Nueva School: ADMISSIONS RECEPTIONIST AND ASSISTANT

The Admissions Receptionist and Assistant is responsible for supporting the admissions process and procedures and serves as an administrative support to the Admissions Office. He or she provides appropriate and accurate information to applicant parents, interested educators, and faculty and staff.  Some evening and weekend hours for events are required.
 
The Admissions Receptionist and Assistant works closely with the entire admissions team and is supervised by the Admission Associate.
Primary Responsibilities:

  1. Greet all Nueva and admissions visitors
  2. Correspond daily with interested parties via phone, e-mail, mail, and fax.
  3. Process in-coming mail.
  4. Monitor admissions fees and payments.
  5. Schedule and confirm admissions activities (tours, testing, playgroups/activity sessions, interviews, and various meetings and events).
  6. Assemble and distribution of admissions materials.
  7. Generate and maintain paperwork associated with admissions events and meetings.
  8. Assist with admissions event planning and execution.
  9. Escort for student and parent visitors.
  10. Assist with student visits
  11. Enter/manage applicant information.
  12. Assist with outreach and recruitment efforts – building internal database.
  13. Update and input admissions information, data, and stats.
  14. Provide student data information to requesting schools, families, and agencies for current and former students.
  15. Track office supply and equipment needs.
  16. Other special duties and projects as assigned.

Required Skills

  1. Three or more years of administrative/office support experience.
  2. Detail oriented with excellent organizational skills.
  3. Extensive knowledge of Microsoft Office Suite
  4. Ability to manage multiple responsibilities simultaneously and prioritize
  5. Excellent oral and written communication skills.
  6. Exceptional people skills and phone etiquette.
  7. Ability to work independently and as part of a team.
  8. Sensitivity, discretion, and a sense of humor.
  9. Knowledge of or experience in admissions and/or independent schools a plus.
  10. Working knowledge of FileMaker Pro a plus.
  11. Bilingual abilities– Spanish/English or Mandarin/English a plus.

Terms & Compensation
Full time
Non-Exempt Position
Compensation commensurate with experience
If summer hours are needed, other work opportunities may exist
 

School
The Nueva School
Contact Phone Number
650-350-4540
Amy
Sorensen