HR and Accounting Manager

Title:   HR and Accounting Manager

Revision Date:  February 2025

FLSA Classification: Exempt

To Whom Responsible:   Associate Head of School for Finance and Operations

Position Begins: July 1, 2025 or earlier if mutually agreed

The School

Founded in 1962, the Seven Hills School is a learning community whose mission is to develop the intellect, engage the spirit, and foster respect for, and responsibility to, our world. Our beautiful campus, located on nine acres of former ranch land near Heather Farm Park in Walnut Creek, CA (approximately 35 miles from downtown San Francisco), is home to our outstanding PS-8th grade program and offers over 420 students the daily opportunity to move freely from engaging classrooms to great expanses of natural outdoor space. Every student deserves a whole-child education that harmonizes their academic growth with their social-emotional development.

At Seven Hills, learning is joyful–from the preschool sandbox to the 8th grade Japanese Exchange Program, learning is fueled by curiosity, exploration, and the love and encouragement of trusted adults. Our small class sizes allow for greater differentiation, building strong partnerships with parents, and employing passionate teachers who love what they do and bring creativity to their daily practice of challenging, nurturing, and inspiring each child.

The Position

The HR and Accounting Manager is a full-time position that plays a pivotal role in overseeing the human resources operations and supporting the financial operations of our school. This dual-focused position is responsible for managing payroll, employee benefits, compliance, and accounting functions, and fostering a positive workplace culture. The ideal candidate will combine a strong understanding of HR management with experience in accounting principles to drive efficiency and excellence across these domains.

Essential Duties and Responsibilities

Human Resources Management

• Manage the recruitment and onboarding process, including job postings, candidate screening, and new hire orientation and paperwork.
• Administer and oversee employee benefits programs, including health, dental, vision, retirement plans, and paid leave policies.
• Ensure compliance with federal, state, and local employment laws and regulations, including workers’ compensation and safety protocols.
• Address employee relations concerns and facilitate performance management processes, including documentation and coaching.
• Conduct exit interviews and analyze feedback to inform HR strategies and improve retention.

Payroll and Compliance

• Prepare payroll and reconcile payroll-related transactions, including benefits deductions and retirement contributions.
• Generate and distribute year-end payroll documents (e.g., W-2s, 1095s) and maintain up-to-date payroll records.
• Stay informed on changes in payroll regulations and recommend process improvements to ensure compliance.
• Oversee leave-of-absence processes, ensuring compliance with applicable laws and policies.
• Accounting and Financial Management
• Process and manage accounts payable (A/P), accounts receivable (A/R), and cash receipts, ensuring timely and accurate financial transactions.
• Oversee payroll processing, ensuring accuracy in timecards, salary changes, stipends, and deductions.
• Prepare and reconcile monthly financial reports, including general ledger accounts and budgets.
• Support financial audits and ensure compliance with accounting standards (e.g., GAAP).
• Maintain accurate records of tuition billing, enrollment contracts, and payment plans while assisting families with billing inquiries.

Strategic Planning and Leadership

• Partner with the admin leadership team to align HR and accounting practices with organizational goals.
• Develop and implement policies and procedures to improve operational efficiency.
• Propose strategies to optimize compensation structures and employee benefits.

Perform other duties as assigned by the Associate Head of School for Finance and Operations.

Other Skills, Abilities & Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (advanced degree preferred).
• Minimum of 3 years of experience in HR and accounting roles, preferably in education or nonprofit settings.
• Strong knowledge of payroll systems and general accounting principles.
• Proficient computer skills, including Microsoft Office suite and Google online platform; experience with Blackbaud software a plus.
• Excellent organizational and analytical skills with a keen attention to detail.
• Effective communication skills, with the ability to handle sensitive information confidentially.
• Demonstrated ability to build and maintain positive relationships across diverse teams.
• Cultural competence and a commitment to equity, diversity, and inclusion.
• Ability to lift and carry up to 40 pounds, bend, stoop, and sit for extended periods.
• Completion of health and safety training, health screenings, and fingerprint clearances as required.
• A commitment to diversity, inclusion, equity, and intellectual freedom.
• A growth mindset, sense of humor, and warm personality.
• Understanding and supporting the School’s mission and core values.
• A sensitivity to and knowledge of the needs of a diverse community and the ability to work effectively with students, faculty, staff, families, and stakeholders from diverse backgrounds.

Salary Range: $90,000-$130,000 (based on relevant experience)

To apply, please send a single pdf file that includes a letter of interest, resume, and a list of three (3) references to the Associate Head of School, Tanner Ragland at tragland@sevenhillsschool.org with subject line “HR and Finance Manager App”, no later than March. 21, 2025.

Tagged as: K-6, Middle School, Preschool