• Full Time
  • San Francisco
  • This position has been filled

Website The Hamlin School

Requirements:  Bachelor’s Degree or higher from an accredited college or university

Reports to:  Executive Director of Institutional Advancement

Primary Responsibilities:  Deepen Hamlin’s relationship with alumnae by initiating purposeful communication, encouraging enduring relationships, facilitating leadership opportunities, and focusing on increased financial support.

Hours/Classification:  12-Months Full-Time; Exempt


Position Overview

The Director of Alumni Engagement must be a hyper-executor with exceptional project management skills to manage The Hamlin School’s Alumni Engagement Program and grow the program in alignment with the 2022 Strategic Plan.

Expectation of Employee Civility and Commitment

The Hamlin School seeks employees who will support and implement the school’s mission and Creed at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.

Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls’ academic growth is only one part of its work. Hamlin employees also pay close attention to the girls’ social-emotional well-being, their physical and mental health, and their moral development.

Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence.


Incumbent must excel in the following four core competencies:

Project management

  • Independently manage projects from strategy to on-time completion; exercise independent judgment in the absence of the Executive Director of Institutional Advancement (EDIA); anticipate the needs of School leadership and volunteers as they relate to the work of Advancement
  • Craft communications for and execute on a strategy to achieve goals of the Alumni Engagement program; research, write, and produce alumni e-newsletters; develop periodic social media strategies to support fundraising and alumni engagement
  • Plan and execute alumni events and work in partnership with the Director of Events to plan and execute large-scale events such as Alumni Reunion and Alumni Family Event

Relationship Builder

  • Inspire community members with positive energy, meticulous record keeping, and clear and timely communication; solicit alumni and parents of alumni for annual fund and major gifts; provide all necessary resources for peer solicitations, track donor and prospect status, and communicate effectively with volunteers
  • Serve as a partner to the Alumni Board President, members, and Class Representatives; coordinate, attend, and take notes at meetings.
  • Uphold the values of Hamlin through relationship building; demonstrate cultural competency and a commitment to being anti-bias; seek professional development and learning opportunities in diversity, equity and belonging

Systems Thinking and Data Management

  • Work closely with the Advancement Manager to ensure accurate alumni and PAL contact information and gift data in the Raiser’s Edge and other alumni databases, and manage the alumni gift acknowledgement process to ensure personal, timely, and appropriate recognition of support

Team Collaboration

  • The Hamlin Advancement team operates with a collaborative approach to community events, large projects, and creative problem-solving; a true love of teamwork is essential
  • Perform other duties consistent with the above responsibilities and in conjunction with the overall goals of the Advancement Office; no task is too big or too small.



  • 5+ years of experience in fast-paced, detail-oriented work environment with a track record of success; progressive experience in fundraising and knowledge of the major gifts cycle a plus
  • Bachelor’s degree


  • Strong project management skills and ability to execute independently on tasks are essential
  • Excellent verbal and written communication skills are essential, and experience conceptualizing, writing, and coordinating advancement materials is a plus
  • Strong analytical skills and propensity for mathematics
  • Superb organization and administrative skills, including working knowledge of Word, Excel, and PowerPoint
  • Strong ability to juggle long-range strategic planning while prioritizing and completing multiple tasks simultaneously
  • Knowledge of The Raiser’s Edge preferred; willingness to learn and grow is essential

Passions and Abilities

  • Deep appreciation for the mission of The Hamlin School and knowledge of independent schools
  • An outgoing personality and positive attitude
  • Ability to work independently and within a team-oriented environment
  • Ability to work evening and weekend hours, as required