Website The Hamlin School
Requirements: The manager models cultural humility and competency and ensures that Hamlin’s CREED, Community Statement, and Philanthropy Mission Statement are broadly owned and truly lived within the Hamlin parent community. The manager is a trusted colleague, hardworking team player, and thoughtful partner for the EDIA, PA President, and DCWB
Reports to: Executive Director of Institutional Advancement
Primary Responsibilities: The manager works in close partnership with 3 key leaders– Parents Association President, the EDIA, and the Director of Community Well-Being (DCWB) to build a vibrant, inclusive, and connected parent community at Hamlin. The manager is a warm and joyful presence in the school who inspires generosity (time, talent, and treasure) and a sense of belonging through meaningful philanthropy and purposeful parent engagement.
Under the supervision of the EDIA, the manager oversees the parent Annual Fund, partners with the Parents Association to host parent engagement opportunities, and partners with the DCWB to provide opportunities for parent education. The manager works diligently to cultivate a sense of belonging in the parent community through philanthropy and active volunteering; fosters strong and authentic parent-to-parent and parent-to-school relationships; develops the skill and will of parents and community members to take on leadership roles within their grade levels and/or in the wider school community; and supports the DCWB in organizing parent education opportunities.
Hours/Classification: 12-Months Full-Time; Exempt; In-Person
Desired Start Date: August 2023
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Expectation of Employee Civility and Commitment
The Hamlin School seeks employees who will support and implement the school’s mission and Creed* at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin students.
Hamlin students are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the students’ academic growth is only one part of its work. Hamlin employees also pay close attention to the students’ social-emotional well-being, their physical and mental health, and their moral development.
Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence.
*The Hamlin Creed: Compassion; Courage; Honesty; Respect; Responsibility
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Required Professional Experience and Credentials
- Deep and demonstrated experience working in professional settings where equity, diversity, inclusion, justice, and belonging are explicit core values
- Project management experience
- Experience working in fundraising
- Training and experience organizing and leading community and/or volunteer groups
- Bachelor’s degree required
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Desired Personal and Professional Qualities
- Flexibility, sensitivity, diplomacy, and the ability to work collaboratively with colleagues and parents
- Joyful, warm demeanor (“a people person”)
- A natural “connector”
- Authenticity and self-awareness
- Passionate “buy-in” and understanding of Hamlin’s history, mission, and Creed
- Self-confident; self-starter
- Sense of humor
- Excellent public speaking and written communication skills
- Impeccable organizational and project management skills
- Ability to respond effectively to the needs of diverse and demanding professional and parent communities
- Ability to set professional boundaries, understanding where the school’s role begins and ends
Specific Areas of Responsibility
Parent-Organized Events
- Assist in coordinating events with PA community committees (i.e. PLAID, Lend-A-Hand, SPEAK) and grade level volunteers/ room parents
- Attend parent-organized school functions, which may include evening and/or weekend hours
- Communicate parent needs and coordinate an organized schedule of annual events in partnership with the Campus Operations Manager (COM)
- Ensure that the COM is aware of all parent activities and adds them to the master calendar
- Collect and analyze feedback about the success of parent programs; prepare reports on program effectiveness; make recommendations and adjustments based on feedback
- Secure, supervise, and support affinity and alliance groups for parents (with facilitators as appropriate)
Parent Education
- Work in partnership with DCWB and Community Voices Program Coordinator on parent education
- Participate in Community Advisory Council meetings, as well as training seminars and/or other educational activities
Parent Philanthropy
- Oversee the parent Annual Fund; recruit and inspire class volunteers; craft Annual Fund communications and key messages for philanthropy publications; oversee the solicitation of all families, provide guidance for volunteers, and identify leadership donors
- Work closely with the Advancement Database Manager to ensure accurate parent contact information and gift data in the Raiser’s Edge, and ensure personal, timely, and appropriate recognition of parent support
- Uphold Hamlin’s values as outlined in the Philanthropy Mission Statement and, through effective donor engagement and accurate recognition, make all donors feel seen, known, and appreciated
General Support
- Provide guidance and support to Parents Association (PA) organizations (i.e. PLAID, SPEAK, Lend-A-Hand, Room Parents, PA Executive Committee, parent affinity groups)
- Support leadership team, PA President, and Community Advisory Council leaders in analyzing themes and trends in annual parent survey
- Inspire and support parent volunteers; identify volunteer leaders and support the growth of a pipeline for leadership roles
- Collaborate and communicate effectively with PA president to ensure families receive any necessary support
General Areas of Responsibility
- Provide duty coverage/supervision at community events and fundraisers (i.e. Winterfest, Learn About Hamlin)
Serve as the administrative liaison to the board’s Community Advisory Council and the PA
Perform other related duties as assigned for the purpose of ensuring an efficient and effective work environment
Interested candidates should submit a thoughtful cover letter, recent resumé, and a written reflection (1-2 pp.) about their commitment to supporting a diverse parent community.
At The Hamlin School, we are committed to a policy of equal employment for all applicants and employees. As part of our commitment to a diverse and inclusive workplace, we recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.
