The Carey School

The Carey School is a Preschool to Grade 5 independent school in San Mateo, California, operating on two campuses. The Carey School is committed to being an inclusive environment that supports the social-emotional growth of all constituents and seeks candidates who value this endeavor. At Carey, we work to create classroom communities that support students in becoming joyful, engaged, thoughtful, metacognitive learners that can make their thinking visible.

The Carey School seeks a qualified candidate to be the Advancement Associate and be responsible for a wide range of advancement functions. Reporting to the Director of Development & Communications and the Director of Admission & Financial Aid, the Advancement Associate will have the opportunity to be part of a highly effective and collaborative team. This is a 12-month position.

Responsibilities include but are not limited to:

  • Data Management: Responsible for data entry, report generation, and database maintenance for both Admission and Development departments.
  • Website Administration: Updates and maintains relevant sections of the school website.
  •  Event Support: Support Development and Admission departments in planning and hosting school events on our campuses and off. Includes photographing and videoing events.
  • Social Media: Support the Director of Development & Communications in generating social media content for related school accounts.
  • School Communications: Responsible for weekly e-newsletter sent to the community.
  • Family Engagement: Support prospective parents through the application process, including phone and email correspondence.
  • Front Office: Support our front office as needed.
  • Other duties as assigned.


  • Bachelor’s degree from an accredited university is required.
  • Office administration experience – database management is strongly preferred.
  • Strong technology skills and experience learning new technology platforms.
  • Maintain a professional image and provide excellent customer service.
  • Well-developed collaborative work style and positive attitude.
  • Professional and clear communication skills, written and oral, especially regarding communicating with parents, teachers, administrators, and students.
  • Excellent project management and organizational skills with an ability to meet deadlines.
  • Discretion and confidentiality.
  • Able to lift up to 30 pounds.
  • Able to climb stairs.
  • Able to work in a fast-paced environment, must be able to adapt to changing priorities, demands, and a variety of challenges, all the while having the ability to laugh and learn amidst it all.
  • May work at a desk and computer for extended periods.
  • Occasional evening and weekend work is required.
  • High proficiency with Google Suite, Microsoft Office, and Apple products.
  • Hours 8am – 4pm.

$32 – $38 Hourly DOE

Interested applicants, please send a cover letter that addresses your ability to fulfill the above job qualifications, and a resume to Resham Bharwani via with a subject line of “Advancement Associate.”


To apply for this job email your details to

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.