• Full Time
  • San Francisco
  • This position has been filled

Website The Bay School of SF

JOB ANNOUNCEMENT: Front Desk Coordinator

Reports to: Director of Human Resources

Status: 100% FTE, Non-Exempt, Full-Year

Start date: November, 2022

Salary Range: $31 – $38 hourly rate


Located in the Presidio of San Francisco, The Bay School is an independent, college-preparatory high school committed to providing its students with a challenging, innovative curriculum and a collaborative, supportive community. Our staff and faculty members (“staffulty”) foster and model curiosity, critical thinking, intentionality, open dialogue, and good humor as well as a commitment to equity and belonging within Bay and beyond. Bay students have been described as engaged and thoughtful self-advocates who value community and courage. Please visit our precepts and academics pages to learn more about our school.


The Bay School does not discriminate on the basis of race, color, religion, gender identity, national origin, ancestry, sexual orientation, age, or any other characteristic protected by law. We are committed to having a staffulty and student body that reflect the diversity of the Bay Area. We strongly encourage those with a demonstrated dedication to social justice, collaboration, innovation and student-centered education to apply. We encourage BIPOC candidates to apply.


The Bay School conducts school in-person. All Bay School employees must be fully vaccinated against COVID-19 with an approved vaccine prior to starting work unless exempted from an immunization in accordance with law, and provide documentation confirming such immunization and/or exemption.


We do not sponsor work visas.


The Front Desk Coordinator is an integral part of the administrative support team. They bring a helpful, conscientious spirit to their work in all areas, whether it be data entry or warmly greeting students, staffulty,  school families, and visitors to campus. The Front Desk Coordinator reports to the Director of HR, and provides support to administrators in a number of key administrative and functional areas.

Key Responsibilities:

  • Maintains a reliable and active presence at the front desk;
  • Greets and follows safety protocols regarding visitors;
  • Serves as information hub for questions from current staff, families, and students;
  • Responds to telephone inquiries and directs incoming calls to appropriate personnel;
  • Manages student attendance, overseeing the whereabouts for every student throughout the school day;
  • Manages various school calendars;
  • Manages internal room use and conference room reservations;
  • Manages outside group events being the main contact for the outside group and coordinating logistics;
  • Manages tutors, including intake of tutors and arranging meeting locations;
  • Manages coordination and logistics of annual school portraits for students and Staffulty;
  • Maintains employee roster and assists with onboarding;
  • Attends operations team meetings;
  • Provides support for business credit card reconciliation;
  • Provides project support for the Emergency Preparedness Team;
  • Provides project support for the CFOO and the Business Office as needed;
  • Serves as the main contact for the bus service vendor, and assists families participating in the bus program;
  • Works with the schoolwide database, running reports and queries as needed, such as generating all emergency documentation for off-site field trips;
  • Supports the student emergency and health form collection and review process;
  • Works closely with facilities to ensure school safety at all times;
  • Works closely with the Administrative Office Coordinator as well as the Director of Facilities to ensure cohesiveness in daily flow;
  • Provides coverage of key daily responsibilities of the Administrative Office Coordinator in the event of their absence.

The Ideal Candidate

  • Finds resonance with The Bay School mission, philosophy and precepts;
  • Thrives when given varied tasks and projects;
  • Possesses outstanding interpersonal skills with the ability to think quickly and manage multiple tasks in a fast paced work environment;
  • Highly punctual, efficient, and organized; able to think ahead;
  • Has experience with database applications and the ability to adapt to school-specific software;
  • Has excellent oral, written, and cross-cultural communication skills;
  • Has professional pride in administrative work and sees its importance to the strong functioning of an organization;
  • Is able to maintain confidentiality, equanimity, and good humor with demands from multiple constituencies;
  • Dedicates themselves to anti-bias and equity work and understands the social justice dimensions of education;
  • Values mindfulness as a practice;
  • Commits to ongoing professional growth;
  • Welcomes and learns from feedback;
  • Enjoys being in a high school community.


The school offers a salary commensurate with experience and a generous benefits package.

If interested in the position, please review our website, then email all of the items below to: Katie Markelz, HR Generalist at:  jobs@bayschoolsf.org, subject line: Front Desk Coordinator.

  1. Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School
  2. Resume/C.V.
  3. Contact list of 3 references, at least one of whom must be a recent supervisor

Tagged as: High School