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Elementary School Assistant to the Division Head

Overview of School
Prospect Sierra School, a prominent East Bay independent school, is seeking a full-time Elementary School Office Manager and Assistant to the Division Head.
 
Prospect Sierra is an independent, co-ed K–8 school located on two campuses in El Cerrito, California. Our mission “inspires students to seek deep, meaningful understanding; to develop strong academic skills; and to become creative and independent thinkers.” The National Association of Independent Schools (NAIS) featured Prospect Sierra as a Model School of the Future, among only seven schools worldwide, in its publication A Guide to Becoming a School of the Future. Please visit our website, www.prospectsierra.org, for more information about the school.
 Overview of Position
This position provides direct administrative support to the Elementary School Division Head and Office Staff. The successful candidate will report to the Elementary School Division Head. Responsibilities include, but are not necessarily limited to the following areas:
 
•Assist Elementary School Head with scheduling, coordination of events and daily school operations
•Assist and coordinate elementary school communications
•Provide support for office assistant
•Be a welcoming, warm presence in office to all visitors: parents, students, faculty and public
•Manage preparation and distribution of Progress Reports
•Contact Facilities’ Manager regarding plant problems
•Maintain K-4 student permanent records and emergency preparedness information
•Arrange for substitute teachers/staff at Elementary campus
•Collaborate with Admissions, Advancement and Middle School office in order to maintain Master Calendar and plan for all school events
•Prepare and update Employee Handbook, Curriculum Guide and Summer Packets
•Oversee Immunization Records
•Oversee annual ordering
•Prepare timesheets, absence forms, etc. for the Business Office
 
 Qualifications

The candidate must have:
•Bachelor’s degree
•Two years (minimum) experience as an administrative assistant
•Proven record of working in complex and busy organizations
•Ability and willingness to work in teams
•Comfort with technology and the ability to work with a broad range of software
 
The ideal candidate would also have:
•Excellent interpersonal and communication skills
•Strong organizational and record keeping skills
•Excellent attention to detail
•Creative problem-solving abilities
•Strong initiative and self-direction
•Enjoyment in helping and collaborating with others
•Experience working in a school setting
•A genuine liking for young children
•Flexibility
 
 
Prospect Sierra School’s commitment to diversity and inclusion is reflected in our hiring process; people of color and GLBT candidates are strongly encouraged to apply.
 Salary
The salary is competitive.  Benefits included.
 How to Apply
Send a resume (including written recommendations and/or contact information for three references) and one page cover letter to:
 
Abby Guinn, Elementary Division Head
ATTN:  Elementary School Assistant to the Division Head
Prospect Sierra School
2060 Tapscott Avenue
El Cerrito, CA 94530
School
Prospect Sierra School
Contact Phone Number
510.232.4123
Abby
Guinn