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Associate College Counselor / College Counseling Assistant

Lick-Wilmerding High School in San Francisco is a college preparatory, co-educational day school serving approximately 460 students from grades 9-12. Founded in 1895 as a technical arts school and tuition free until 1972, LWHS has a long history of welcoming and supporting students from all walks of life and prides itself on being a private school with public purpose. At LWHS, a diverse student body, faculty, and staff in all its forms is central to what we believe constitutes an excellent education, and we are institutionally committed to ongoing reflective work in order to further define and articulate this complex and worthwhile vision.

At LWHS, the average full time teacher workload is 72 students, the students are motivated, and the compensation is generous. Lunch is included in the comprehensive benefits package for faculty and staff.

Successful teaching candidates will have developed a thoughtful teaching practice, have three years of teaching experience at a minimum, have earned a teaching credential, masters degree, or equivalent experience, hold a deep love of high school students, and know that teachers at the high school level serve as role models and educators both inside and outside the classroom. Flexibility and a sense of humor are required.

This is a combined college counselor and department assistant position working in conjunction with two experienced co-directors of college counseling at Lick-Wilmerding High School, a rigorous and diverse independent college preparatory school known for its mission as a private school with a public purpose. The job will entail counseling a caseload of juniors and seniors as they embark on the college search and application process, as well as doing the majority of the department's administrative tasks.

Working as a team in coordination with the Co-Directors of College Counseling, the college counseling responsibilities are:

  • Assist assigned caseload of students in evaluating their academic and personal needs as they consider post-secondary choices.
  • Field questions from and conduct conversations with students and parents of every grade level.
  • Present at Freshman Parent/Guardian Orientation and various Parents Association meetings.
  • Organize four major college events: Finding the Right College Fit, College Financial Aid Night, Nuts and Bolts of College Admissions, and the Transitioning to College Workshop Series.
  • Produce a Nuts and Bolts of College Admissions notebook with all of the vital information (visiting colleges, testing, researching schools, interviewing, financial aid, etc.) for each family.
  • Offer a Saturday mock SAT and ACT for juniors.
  • Meet with assigned caseload of students in the spring of junior year. Each student will have one individual college counseling meeting and one family meeting (at minimum).
  • Provide a written summary of the individual meeting and detailed written guidance on all aspects of the college counseling process: create lists of potential colleges to research, give advice on course selection, provide information on testing, etc.
  • Regularly communicate with parents to provide them with information and reminders about college-related dates, deadlines, process, etc.
  • Plan and lead a series of hands-on workshops for seniors on various aspects of the college admission process: using Naviance, requesting teacher recommendations, writing the essay, interviewing, completing the Common Application, completing the UC and CSU applications, and applying for financial aid.
  • Provide detailed guidance on the essay writing process for each student, including draft-by-draft comments and edits on any materials students submit for review.
  • Maintain College Counseling website, in cooperation with the Communications Manager.
  • Maintain a website (Family Connection by Naviance) with college application information.
  • Coordinate a College Host program, whereby seniors are trained to serve as guides and hosts to the college representatives.
  • Write the school recommendation for each senior in caseload.
  • Oversee the teacher recommendation writing process.
  • Conduct a faculty recommendation-writing workshop, covering both letter writing and the use of Naviance for online letter submission.
  • Maintain membership and attend professional conferences sponsored by the National Association of College Admission Counseling, Western Association of College Admission Counseling, the College Board, and the Bay Area Independent School College Counselors. Maintain professional rapport with colleagues at both colleges and high schools.
  • Communicate with college admissions representatives as they visit LWHS and through email and telephone when appropriate.
  • Meet regularly with the Director of Counseling (every rotation), the Dean of Studies (every other rotation) and the Head of School (about once a month or so).
  • Visit colleges and read professional journals to keep up-to-date.
  • Gather information and produce profiles of statistics of college acceptances and financial aid offers. Present to the LWHS Board of Trustees each year on trends, results, and any appropriate issues related to college admissions and financial aid.
  • Serve as the liaison between LWHS and KIPP, SMART, Making Waves, First Graduate, QuestBridge and any other specialized pre-college programs.
  • Nominate appropriate students for merit scholarships, fly-in programs, and other opportunities.

Under supervision of the Co-Directors of College Counseling, the administrative assistant responsibilities are:

  • Serve as first point of contact for college representatives, students, and families.
  • Respond to requests for school visits from college representatives and maintain schedule of Fall college visits.
  • Coordinate the prompt mailing and submission (via regular mail and Naviance/eDocs) of all secondary school reports, transcripts, school profiles, and recommendations for college applications, the National Merit/Achievement Scholarship competition, and other scholarship and summer program applications.
  • Prepare and send senior 7th semester transcripts (January) and final transcripts (June) via regular mail and Naviance/eDocs.
  • Calculate junior grade point averages and submit materials for the appropriate students to the University of California’s Eligibility in the Local Context (ELC) program.
  • Calculate senior grade point averages and submit them, along with seniors’ social security numbers, to the California Student Aid Commission for Cal Grant purposes.
  • Assist National Merit/Achievement Semi-Finalists with the completion of their applications.
  • Annually update information for the LWHS profile.
  • Prepare department mailings and printed materials for college counseling presentations and senior workshops.
  • Supervise student clerical assistant and student College Host Coordinator.
  • Order and prepare necessary materials for department; collect and file department mail.
  • Work with the Parents Association Hospitality Committee to provide refreshments/lunch during various events/workshops.
  • Maintain college counseling reference library.
  • Gather and publicize scholarship and summer enrichment opportunities for students.
  • Send important college counseling reminders to students and parents through Naviance.
  • Gather feedback on various aspects of the college process through surveys.
  • Participate in schoolwide activities (i.e. Jellis Block, advising clubs, chaperoning school trips, etc.) per approval of supervisors.
  • Other duties as assigned.

The ideal candidate will have a minimum of three years of experience in college counseling or college admissions; knowledge of basic computing skills, including Word, PowerPoint, and Excel; familiarity with Naviance; a high degree of detail orientation; excellent oral and written communication skills; and a desire to excel in a warm and friendly yet demanding and sometimes frenetic environment serving highly ambitious students and their families.

Please visit to apply for the position. Be sure to include a cover letter, résumé, and contact information for three references in MS Word or PDF format. No calls or faxes, please.

Salary is competitive and commensurate with experience.

Lick-Wilmerding High School
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